Developing an apprenticeship needs time and commitment. However, it is a rewarding process. You will be helping to ensure apprenticeships deliver the knowledge, skills, and behaviours employers need.

This guidance is for:

  • groups of employers looking to develop an apprenticeship for a particular occupation
  • trailblazer groups who have agreement from us and are now developing an occupational standard and end-point assessment plan and gathering evidence to inform the funding band recommendation
  • trailblazer groups who want to revise or amend an apprenticeship that is approved for delivery

Our product managers (PMs) will help you through the entire process. From developing an occupation proposal for a new apprenticeship through to it being ‘approved for delivery'. 

Before starting, we recommend you read our quality statement this explains what a high-quality apprenticeship looks like.

You can find more information and guides on apprenticeships in our resources section.

1. Trailblazer groups

Trailblazer groups are responsible for developing apprenticeships.

To become a trailblazer group, you must be a group of employers recognised by us and representative of employers of the occupation.

We expect trailblazer group employers to employ apprentices in the occupation once it is developed. We also ask that you actively promote the apprenticeship

 

2. Developing an occupation proposal

Apprenticeships are based on occupations.

If you think an occupation is suitable for the development of an apprenticeship and if your RM agrees, the first stage of the process is to complete an occupation proposal.

The proposal will go through our approvals process, we will then advise whether the occupation meets the requirements for us to agree to its development.

 

3. Developing an occupational standards

An occupational standard is a short and concise document. It describes the ‘knowledge, skills and behaviours’ (KSBs) needed for someone to be competent in the occupation’s duties. It also details any qualifications that must be passed and how it aligns with professional recognition if applicable.

If we agree that an occupation is suitable for an apprenticeship, we will support you in developing the occupational standard and end-point assessment (EPA), as well as getting funding evidence to inform our funding band recommendation. Developing your occupational standard and EPA plan together ensures a coherent apprenticeship.

 

4. Developing an end-point assessment plan

You will need to develop an EPA plan, detailing the independent assessment that apprentices must take after their training. This will confirm whether they have achieved the KSBs needed to undertake the occupational standard’s duties.

 

5. Allocating a funding band

Each apprenticeship is allocated to one of 30 funding bands. We give a funding band recommendation to the Secretary of State for Education, who makes the final decision.

If we agree to your occupation proposal, we will provide you with information about similar apprenticeships and their funding bands. For example, those in the same route, at the same level and similar duration. This is to give you an overview of typical levels of funding.

To help us reach our funding band recommendation for your apprenticeship, you need to provide evidence. This must include at least three training provider quotes and at least one end-point assessment organisation quote.

We will consider this evidence, alongside other factors, when we make our funding band recommendation.

 

6. Apprenticeship builder and submissions

You need to make your submissions using apprenticeship builder. The builder helps you generate the occupation proposal, occupational standard and EPA plan documents. You must upload supporting evidence, including funding evidence. Your occupational standard, EPA plan and funding evidence should be submitted together, so we can consider them as a package.

You need to book two approval cycle submission slots with your RM. One for your occupational proposal submission; and the second for your occupational standard, end-point assessment plan and funding evidence submission.

Your RM must confirm that your draft documents are ready for consideration before you submit them.

 

7. The approvals process

Our 15 route panels represent the employer voice within the Institute. Panel members are employers with relevant occupational experience and are experts in their industry. Route panels are responsible for making sure apprenticeships are high-quality and meet the needs of employers, apprentices, and the economy.

They will consider submissions from trailblazers. Then they make a recommendation to the Approvals and Funding Committee who make the final decision.

We aim to let you know of the decision within eight weeks of the submission deadline date.

An apprenticeship is ‘approved for delivery’ once the occupational standard and EPA plan are agreed and the funding band is confirmed. They are published on the apprenticeship standard section on our website.

Apprentices will not be funded on a new apprenticeship until:

  • an end-point assessment organisation has given a commitment (in principle) to deliver the EPA
  • or an end-point assessment organisation has made a successful application to the register.

 

8. Promoting new apprenticeships

We expect you to promote your new apprenticeship to other key stakeholders such as training providers, end-point assessment organisations, other employers, and potential apprentices.

It is important to start promoting as you are developing your apprenticeship, rather than leaving it until it is approved for delivery.

We have created some tools for promoting your new apprenticeship which include a PR toolkit and helpful tips for connecting with schools.

 

9. Revisions, adjustments and dispensations

From time to time, changes may need to be made to an apprenticeship that is approved for delivery.

A change request may lead to a revision, adjustment, or dispensation.

 

Changelog

Date Change
7/07/2020
  • changed to eight weeks for us to tell you the decision of your submission
  • restructuring of page
5/12/2019
  • addition of revision and adjustments overview
14/05/2019
  • initial funding band replaced with information about the funding bands assigned to apprenticeship standards that share similar characteristics
17/07/2018
  • apprenticeship builder replaced on-line template terminology
  • content outline for revisions/submissions not using apprenticeship builder section added