We all want apprenticeship standards to have the right funding band to ensure apprentices can benefit from high quality training and assessment. This best practice guide is a collection of advice and resources to help trailblazer groups, training providers and end-point assessment organisations submit accurate high-quality funding evidence, and to better understand how their funding band will be allocated.

The sections below set out tips and resources that are most relevant to different stages of the process.

As you are developing your apprenticeship standard:

  • You will need to give advice to your chosen training providers about which types of training you think are appropriate for the different elements of your occupational standard. It’s best to consider this at an early stage.
  • It’s a good idea to arrange a workshop with the funding team when your occupational standard is almost complete. This means you can discuss what to expect during the funding process, and how to gather the best information to inform your funding band.

As you are gathering quotes:

  • Remember that the training providers you approach must be registered on the Register of Apprenticeship Training Providers (RoATP). This is a list of organisations that are eligible to receive government funding to train apprentices.
  • Where possible, select a range of training provider types (e.g. colleges, universities, private training providers), from a range of different places where the apprenticeship is likely to be delivered.
  • Consider making use of resources we have published previously like our Frequently Asked Questions list, model forms and myth busting blog.

Once you have received quotes from your chosen training providers:

  • Bear in mind that we check each cost listed in the training provider quotes to make sure they are eligible (in line with the ESFA (Education Skills Funding Agency) funding rules for training providers and EPAOs). We also consider whether quoted figures are in line with competitive market rates using publicly available information, like the examples set out below from the ONS Annual Survey of Hours and Earning 2018. Where costs in your sector differ from average rates, it’s useful to receive detailed evidence to explain the difference.
    • Further education teaching professionals 2018 annual gross pay: £30,000
    • Higher education teaching professionals 2018 annual gross pay: £44,700
    • Administrative occupations 2018 annual gross pay: £21,100
  • Check that the off-the-job training days constitute 20% of the apprentice’s time. Based on current guidance this means 45 days per year.
  • Check that your end-point assessment (EPA) costs look reasonable. We wouldn’t usually expect the EPA to cost more than 20% of the off-the-job training amount. Often the EPA costs considerably less than this.
  • Consider sending your quotes to your Relationship Manager (RM) ahead of the submissions deadline so that we can identify any areas where clarification is needed. This should help your apprenticeship standard progress through the approval stages once you have formally submitted your quotes.

After you have received your final funding band recommendation

  • We are always keen to hear your feedback. You could share your views about how you think we are doing and how we could improve the funding band process here. You will also have opportunity to give feedback on the Institute’s whole process in our post-approval survey, which you will be contacted about separately.

Summary of resources available and when to use them