This apprenticeship standard has been approved for delivery by the Institute for Apprenticeships and Technical Education. However, starts on the apprenticeship will only be possible once a suitable end-point assessment organisation (EPAO) has obtained Ofqual recognition. Once the EPAO has obtained Ofqual recognition, funding for apprentice starts will be permitted and this message will be removed.

Key information

  1. Status: Approved for delivery
  2. Reference: ST1311
  3. Version: 1.0
  4. Level: 6
  5. Degree: non-degree qualification
  6. Typical duration to gateway: 56 months
  7. Typical EPA period: 3 months
  8. Maximum funding: £18000
  9. Route: Legal, finance and accounting
  10. Date updated: 08/12/2023
  11. Approved for delivery: 6 December 2023
  12. Lars code: 745
  13. EQA provider: Ofqual is the intended EQA provider
  14. Example progression routes:
  15. Review:

    This apprenticeship standard will be reviewed after three years

This apprenticeship has options. This document is currently showing the following option:

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Apprenticeship summary

Overview of the role

To deliver legal services within conveyancing or probate as an authorised person under the regulation of the Council for Licensed Conveyancers.

Occupation summary

  • This occupation is found in all legal firms that deliver conveyancing, and, or probate legal services and advice. Licensed Conveyancer and Probate Practitioners work in a variety of legal teams and settings. They deal with a broad range of professional organisations or persons. These can include accountants, banks, local authorities, tax authorities, trusts, charities and property professionals.
  • Licensed Conveyancers and Licensed Probate Practitioners work as principal fee earners. They have a significant level of autonomy and are responsible for compliance with Regulatory Arrangements and Lender requirements. Digital skills are increasingly important as is a due regard for the security and sensitivity of customer data. Licensed Conveyancers and Licensed Probate Practitioners need to understand their customers’ needs so that they can give the most appropriate service in the customer's best interests and in accordance with professional and ethical demands. They will handle customer monies and work closely with regulatory requirements to ensure that they provide an ethical service.
  • Licensed Conveyancers are qualified, professional property lawyers who specialise in the legal aspects surrounding buying and selling property in England and Wales. Licensed Conveyancers are also Commissioners for Oaths. This means they have legal authority to administer and witness official documents such as affidavits to swear that a statement is the truth. A Licensed Conveyancer will ensure that all documentation, contracts and financial arrangements associated with buying or selling a property or piece of land are in order. They understand that each property transaction is unique and work closely with clients. Licensed Conveyancers work with clients who are the buyers and sellers of property and often also a lending institution. The role is varied as no two property transactions are the same. The Licensed Conveyancer helps clients often at a stressful time so they must be able to demonstrate empathy and understanding. Licensed Conveyancers can work anywhere that deals with the transfer of a title to property or land in a legal department headed by a qualified person. The scope of employment is not limited to a law firm. Licensed Conveyancers can work in housing associations, local authorities, banks and building societies to property development companies and even railways and airports.
  • Licensed Probate Practitioners are qualified, professional probate lawyers. They specialise in the legal aspects surrounding inheritance and the administration of Wills and estates in England and Wales. Licensed Probate Practitioners are experts in the legal documentation and processes for dealing with the affairs of a deceased person (“estate”). They advise and draft Wills and Lasting Powers of Attorney. They liaise with the deceased’s representatives to administer the estate in accordance with their Will. When the deceased has not left a Will, they work under the Intestacy provisions. Licensed Probate Practitioners are also Commissioners for Oaths. This means they have legal authority to administer and witness official documents, such as, affidavits to swear that a statement is the truth. Licensed Probate Practitioners work in a variety of legal settings recognised in the private client industry, including Licensed Conveyancing or Solicitors’ practices. The role is varied as no two estates are the same. The Licensed Probate Practitioner helps clients often at an emotional time and so must be able to demonstrate empathy and understanding. They must be vigilant to the needs and risks posed to vulnerable clients such as the elderly to ensure that their interests are protected.
  • An employee in this occupation will be responsible for work managing and guiding junior staff such as conveyancing technicians and probate technicians.
  • The Licensed Conveyancing and Licensed Probate Practitioner Apprenticeship is one of several equivalent ways to qualify as a Licensed Conveyancer or Probate Practitioner and become an Authorised Person.

Typical job titles include:

Licensed conveyancer Licensed probate practitioner

Duties

  • Duty 1 provide ethical legal services ensuring high standards of client care ensuring they are acting in the best interests of the client.
  • Duty 2 work closely with third party stakeholders and other professionals to understand their technical legal requirements and provide excellent client service for example, property managing agents, probate lawyers, mortgage brokers or land registry.
  • Duty 3 undertake legal research to understand technical legal requirements and provide excellent customer service.
  • Duty 4 undertake professional case review of self and others to identify risks and recommend areas for improvement, remedial actions paths to progression and escalation.
  • Duty 5 engage in identifying the limits of their personal professional experience and competence and escalate instructions that are beyond their scope of expertise.
  • Duty 6 manage client and organisation data securely and confidentially in compliance with legislation.
  • Duty 7 conduct all transactions with awareness of fraud including taking a defensive approach towards cybercrime.
  • Duty 8 risk assess the impact of transactions on clients and other stakeholders to ensure compliance with legislation and professional standards including recommendations for the mitigation of risks.
  • Duty 9 ensure all transactions are undertaken in compliance with Anti-Money Laundering regulations.
  • Duty 10 undertake Know Your Client activity comprehensively and with due diligence to ensure that the appropriate legal services are provided.
  • Duty 11 lead case progression activity to ensure caseloads move with timeliness and with a view to commerciality.
  • Duty 12 work closely with clients and third parties providing excellent client service.
  • Duty 13 manage their personal and professional continuous development.
  • Duty 14 (Licensed Conveyancer) provide conveyancing legal advice in connection with sale and purchase, re-mortgage or transfers of equity of residential property.
  • Duty 15 (Licensed Conveyancer) work closely with lending institutions to understand their requirements and provide excellent client service.
  • Duty 16 (Licensed Conveyancer) manage a case load of property and land transactions to demanding timescales including a range of types of property and land transactions such as freehold, re-mortgages and transfers of equity.
  • Duty 17 (Licensed Probate Practitioner ) provide advice and drafting of Wills and Lasting Powers of Attorney to clients.
  • Duty 18 (Licensed Probate Practitioner ) provide advice to clients during probate activities and the administration of estates.
  • Duty 19 (Licensed Probate Practitioner ) manage a case load of drafting of Wills, Lasting Powers of Attorney and probate activities to appropriate timescales and quality standards.

Apprenticeship summary

ST1311, licensed conveyancer or licensed probate practitioner level 6


This is a summary of the key things that you – the apprentice and your employer need to know about your end-point assessment (EPA). You and your employer should read the EPA plan for the full details. It has information on assessment method requirements, roles and responsibilities, and re-sits and re-takes.

What is an end-point assessment and why it happens

An EPA is an assessment at the end of your apprenticeship. It will assess you against the knowledge, skills, and behaviours (KSBs) in the occupational standard. Your training will cover the KSBs. The EPA is your opportunity to show an independent assessor how well you can carry out the occupation you have been trained for.

Your employer will choose an end-point assessment organisation (EPAO) to deliver the EPA. Your employer and training provider should tell you what to expect and how to prepare for your EPA. 

The length of the training for this apprenticeship is typically 56 months. The EPA period is typically 3 months.

The overall grades available for this apprenticeship are:

  • fail
  • pass
  • merit
  • distinction

When you pass the EPA, you will be awarded your apprenticeship certificate.

EPA gateway

The EPA gateway is when the EPAO checks and confirms that you have met any requirements required before you start the EPA. You will only enter the gateway when your employer says you are ready.



The gateway requirements for your EPA are:

  • achieved English and mathematics qualifications in line with the apprenticeship funding rules
  • passed any other qualifications listed in the occupational standard

For the licensed conveyancer or licensed probate practitioner, the qualification required is:

Level 4 Diploma in Conveyancing Law and Practice

Level 4 Diploma in Probate Law and Practice

Level 6 Diploma in Conveyancing Law and Practice

Level 6 Diploma in Probate Law and Practice

Assessment methods


Presentation with questions


You will produce and deliver a presentation to an independent assessor. You must submit your presentation slides and any supporting materials to the EPAO by the end of week You have 4 of the EPA period. The presentation and questions will last at least 50 minutes. The independent assessor will ask you at least 3 questions.





Interview


You will have an interview with an independent assessor. It will last at least 60 minutes. They will ask you at least 6 questions. The questions will be about certain aspects of your occupation. You can use it to help answer the questions.



Multiple choice test

You will complete a multiple-choice test. It will be closed book, meaning you will not have access to any books or reference materials.

The test will have 1 multiple-choice questions. You will have 60 minutes to complete it.



Who to contact for help or more information

You should speak to your employer if you have a query that relates to your job.



You should speak to your training provider if you have any questions about your training or EPA before it starts.

You should receive detailed information and support from the EPAO before the EPA starts. You should speak to them if you have any questions about your EPA once it has started.


Reasonable adjustments


If you have a disability, a physical or mental health condition or other special considerations, you may be able to have a reasonable adjustment that takes this into account. You should speak to your employer, training provider and EPAO and ask them what support you can get. The EPAO will decide if an adjustment is appropriate.


Professional recognition

This apprenticeship aligns with Council for Licensed Conveyancers and Probate Professionals for Licensed Conveyancer

Please contact the professional body for more details.

This apprenticeship aligns with Council for Licensed Conveyancers and Probate Professionals for Licensed Probate Practitioner

Please contact the professional body for more details.

Print occupational standard

Details of the occupational standard

Occupation summary

  • This occupation is found in all legal firms that deliver conveyancing, and, or probate legal services and advice. Licensed Conveyancer and Probate Practitioners work in a variety of legal teams and settings. They deal with a broad range of professional organisations or persons. These can include accountants, banks, local authorities, tax authorities, trusts, charities and property professionals.
  • Licensed Conveyancers and Licensed Probate Practitioners work as principal fee earners. They have a significant level of autonomy and are responsible for compliance with Regulatory Arrangements and Lender requirements. Digital skills are increasingly important as is a due regard for the security and sensitivity of customer data. Licensed Conveyancers and Licensed Probate Practitioners need to understand their customers’ needs so that they can give the most appropriate service in the customer's best interests and in accordance with professional and ethical demands. They will handle customer monies and work closely with regulatory requirements to ensure that they provide an ethical service.
  • Licensed Conveyancers are qualified, professional property lawyers who specialise in the legal aspects surrounding buying and selling property in England and Wales. Licensed Conveyancers are also Commissioners for Oaths. This means they have legal authority to administer and witness official documents such as affidavits to swear that a statement is the truth. A Licensed Conveyancer will ensure that all documentation, contracts and financial arrangements associated with buying or selling a property or piece of land are in order. They understand that each property transaction is unique and work closely with clients. Licensed Conveyancers work with clients who are the buyers and sellers of property and often also a lending institution. The role is varied as no two property transactions are the same. The Licensed Conveyancer helps clients often at a stressful time so they must be able to demonstrate empathy and understanding. Licensed Conveyancers can work anywhere that deals with the transfer of a title to property or land in a legal department headed by a qualified person. The scope of employment is not limited to a law firm. Licensed Conveyancers can work in housing associations, local authorities, banks and building societies to property development companies and even railways and airports.
  • Licensed Probate Practitioners are qualified, professional probate lawyers. They specialise in the legal aspects surrounding inheritance and the administration of Wills and estates in England and Wales. Licensed Probate Practitioners are experts in the legal documentation and processes for dealing with the affairs of a deceased person (“estate”). They advise and draft Wills and Lasting Powers of Attorney. They liaise with the deceased’s representatives to administer the estate in accordance with their Will. When the deceased has not left a Will, they work under the Intestacy provisions. Licensed Probate Practitioners are also Commissioners for Oaths. This means they have legal authority to administer and witness official documents, such as, affidavits to swear that a statement is the truth. Licensed Probate Practitioners work in a variety of legal settings recognised in the private client industry, including Licensed Conveyancing or Solicitors’ practices. The role is varied as no two estates are the same. The Licensed Probate Practitioner helps clients often at an emotional time and so must be able to demonstrate empathy and understanding. They must be vigilant to the needs and risks posed to vulnerable clients such as the elderly to ensure that their interests are protected.
  • An employee in this occupation will be responsible for work managing and guiding junior staff such as conveyancing technicians and probate technicians.
  • The Licensed Conveyancing and Licensed Probate Practitioner Apprenticeship is one of several equivalent ways to qualify as a Licensed Conveyancer or Probate Practitioner and become an Authorised Person.

Typical job titles include:

Licensed conveyancer Licensed probate practitioner

Core occupation duties

Duty KSBs

Duty 1 provide ethical legal services ensuring high standards of client care ensuring they are acting in the best interests of the client.

K1 K2 K5 K7 K10

S1 S3 S5 S7 S8 S9 S10

B1 B2 B3 B5

Duty 2 work closely with third party stakeholders and other professionals to understand their technical legal requirements and provide excellent client service for example, property managing agents, probate lawyers, mortgage brokers or land registry.

K5

S2 S3

B1 B3

Duty 3 undertake legal research to understand technical legal requirements and provide excellent customer service.

Duty 4 undertake professional case review of self and others to identify risks and recommend areas for improvement, remedial actions paths to progression and escalation.

K4 K7

S1 S5 S6 S9 S10

B1 B2 B3 B5

Duty 5 engage in identifying the limits of their personal professional experience and competence and escalate instructions that are beyond their scope of expertise.

K1 K2 K5 K8 K10 K11

S1 S5 S6 S7 S9 S10

B1 B4 B5

Duty 6 manage client and organisation data securely and confidentially in compliance with legislation.

K2 K4 K7 K8 K9

S1 S6 S7 S8 S9 S11 S12

B4 B5

Duty 7 conduct all transactions with awareness of fraud including taking a defensive approach towards cybercrime.

K2 K4 K8 K9

S3 S6 S7 S8 S9 S11 S12

B4

Duty 8 risk assess the impact of transactions on clients and other stakeholders to ensure compliance with legislation and professional standards including recommendations for the mitigation of risks.

K1 K2 K4 K5 K6

S3 S4 S6 S7 S8 S9 S10 S11 S12

B1 B3 B4

Duty 9 ensure all transactions are undertaken in compliance with Anti-Money Laundering regulations.

K1 K2 K4 K9

S3 S6 S7 S8 S9 S11 S12

B4

Duty 10 undertake Know Your Client activity comprehensively and with due diligence to ensure that the appropriate legal services are provided.

K1 K2 K4 K5 K6

S1 S2 S3 S4 S6 S8 S9 S10 S12

B1 B2 B3 B4 B5

Duty 11 lead case progression activity to ensure caseloads move with timeliness and with a view to commerciality.

K4 K7 K9

S1 S2 S3 S4 S6 S10

B1 B3

Duty 12 work closely with clients and third parties providing excellent client service.

K1 K3 K4 K5 K7 K8 K9 K10

S1 S2 S3 S4 S6 S7 S8 S9 S10 S12

B1 B2 B3 B5

Duty 13 manage their personal and professional continuous development.

K1 K2 K4 K7 K10 K11

S5 S7 S8 S9 S10

Option duties

Licensed Conveyancer duties

Duty KSBs

Duty 14 provide conveyancing legal advice in connection with sale and purchase, re-mortgage or transfers of equity of residential property.

K12 K13 K14 K15

S13 S14 S15

Duty 15 work closely with lending institutions to understand their requirements and provide excellent client service.

K12 K13 K14 K15

S13 S14 S15

Duty 16 manage a case load of property and land transactions to demanding timescales including a range of types of property and land transactions such as freehold, re-mortgages and transfers of equity.

K12 K13 K14 K15

S13 S14 S15

Licensed Probate Practitioner duties

Duty KSBs

Duty 17 provide advice and drafting of Wills and Lasting Powers of Attorney to clients.

K16 K17 K18

S16 S17 S18 S19

Duty 18 provide advice to clients during probate activities and the administration of estates.

K16 K17 K18

S16 S17 S18 S19

Duty 19 manage a case load of drafting of Wills, Lasting Powers of Attorney and probate activities to appropriate timescales and quality standards.

S16 S17 S18 S19

KSBs

Knowledge

K1: principles of legal and regulatory liabilities with regards to the client or clients, and organisation to ensure compliance with all professional obligations. Back to Duty

K2: requirements for acting in the best interest of the client to protect clients and limit liability for negligence such as identifying and acting for vulnerable clients. Back to Duty

K3: principles of anti-money laundering regulations in relation to legal transactions including personal and professional liability. Back to Duty

K4: principles of managing client accounts. Back to Duty

K5: approaches to communication to different stakeholders and how to translate complex concepts using plain English to provide clarification and explanation of standard Legal terms. Back to Duty

K6: approaches to client engagement and conducting Know Your Client activity to establish needs and risks. Back to Duty

K7: principles of digital tools and software such as case management systems, databases and online drafting software. Back to Duty

K8: fundamentals of the legal requirements relating to the use of data including risks to confidentiality of data posed by and to clients actions. Back to Duty

K9: fundamentals of cybersecurity vulnerabilities in an organisation and steps that can be taken to mitigate those risks. Back to Duty

K10: the impact of diversity and inclusion on client service delivery. Back to Duty

K11: the activities of the occupation which contribute to their ‘professional carbon footprint’ and steps that can be taken to reduce it. Back to Duty

K12: principles of Law applicable to conveyancing in respect of residential property and land. Back to Duty

K13: principles of regulatory arrangements for personal compliance with requirements as a licensed conveyancer. Back to Duty

K14: the impact of climate change on the legal landscape such as green deal, electric charge points, green buildings, EPC certification, planning implications and emerging green technologies and regulations. Back to Duty

K15: fundamentals of tax implications for conveyancing. Back to Duty

K16: principles of regulatory arrangements for personal compliance with requirements as a licensed probate practitioner. Back to Duty

K17: principles of law applicable to Will drafting, Lasting Powers of Attorney and probate activities. Back to Duty

K18: fundamentals of tax implications for probate activities. Back to Duty

Skills

S1: manage caseload to prioritise client service and working in the clients’ best interests. Back to Duty

S2: manage relationships with other lawyers and professional third parties using most effective channels to progress caseloads. Back to Duty

S3: manage clients and their expectations using the most effective channels to ensure clarity of understanding and facilitate clients making informed choices. Back to Duty

S4: handle points of contact with clients and key milestones in an organised and controlled way to lead the client experience. Back to Duty

S5: use the principles of law and translate using plain English to provide clarification and explanation of the legal process and standard legal terms. Back to Duty

S6: organise and manage workflow such as legal files, case management and accounting systems to progress work within service level expectations. Back to Duty

S7: protect interests of clients to ensure they receive an honest and lawful service. Back to Duty

S8: manage risk in relation to legal and regulatory liabilities with regards to the client and organisation to satisfactorily discharge all professional obligation and limit exposure to complaints and reputational harm to the organisation. Back to Duty

S9: manage legal processes adhering to professional, supervisory and regulatory Codes of Conduct. Back to Duty

S10: deliver a cost-effective service by analysing the financial costs and fees generated by activities to inform good decision making through price transparency. For example operating within the cost-model of the organisation or identifying when fees have exceeded the initial quote and taking mitigating actions. Back to Duty

S11: apply fraud protection measures and cyber security procedures in relation to transactions. Back to Duty

S12: undertake “Know Your Client" activities to ensure a clear picture of needs and risks throughout legal transactions. Back to Duty

S13: provide legal services in connection with sale and purchase and, or, re-mortgage or transfers of equity of residential property including advice and guidance to clients relevant to conveyancing. Back to Duty

S14: assess legal, regulatory and commercial risk related to sale and purchase, re-mortgage or transfers of equity of residential property. Back to Duty

S15: review and interpret legal documents related to sale and purchase, re-mortgage or transfers of equity of residential property including land registry file documents, statutory declarations completing documents as required. Back to Duty

S16: provide legal services in connection with disposal of an estate including advice and guidance to clients relevant to wills and probate. Back to Duty

S17: assess legal, regulatory and commercial risk related to disposal of estate. Back to Duty

S18: review and interpret legal documents related to disposal of estate including completing documentation. Back to Duty

S19: draft legal documents related to probate transactions such as Wills and Lasting Powers of Attorney. Back to Duty

Behaviours

B1: Accountable for a caseload of fee generating work and the costs incurred to deliver organisational outputs. Back to Duty

B2: Provides a timely, efficient and legally correct service to generate a positive client experience. Manages professional relationships and resolves conveyancing or probate issues impartially and comprehensively, taking advice where needed. Back to Duty

B3: Generates solutions to conveyancing or probate problems, considering a range of options and identifying when to escalate when problems are outside their remit. Back to Duty

B4: Takes an analytical approach to risk in legal transactions ensuring that the client and organisation are protected from financial crimes and cyber-crime. Back to Duty

B5: Adheres to professional codes of conduct in legal activities and relationships with others. Back to Duty

Qualifications

English and Maths

Apprentices without level 2 English and maths will need to achieve this level prior to taking the End-Point Assessment. For those with an education, health and care plan or a legacy statement, the apprenticeship’s English and maths minimum requirement is Entry Level 3. A British Sign Language (BSL) qualification is an alternative to the English qualification for those whose primary language is BSL.

Other mandatory qualifications

Level 4 Diploma in Conveyancing Law and Practice

Level: 4

Ofqual regulated

Level 4 Diploma in Probate Law and Practice

Level: 4

Ofqual regulated

Level 6 Diploma in Conveyancing Law and Practice

Level: 6 (non-degree qualification)

Ofqual regulated

Level 6 Diploma in Probate Law and Practice

Level: 6 (non-degree qualification)

Ofqual regulated

Professional recognition

This standard aligns with the following professional recognition:

  • Council for Licensed Conveyancers and Probate Professionals for Licensed Conveyancer
  • Council for Licensed Conveyancers and Probate Professionals for Licensed Probate Practitioner

Regulated standard

This is a regulated occupation.

Regulator body:

Council for Licensed Conveyancers

Training Provider does not require approval by regulator body

EPAO does not require approval by regulator body

Print EPA plan

End-point assessment plan

V1.0

Introduction and overview

This document explains the requirements for end-point assessment (EPA) for the licensed conveyancer or licensed probate practitioner apprenticeship. End-point assessment organisations (EPAOs) must follow this when designing and delivering the EPA.

This apprenticeship has integrated qualifications which are used for EPA purposes.

The awarding body (AB) is accountable for the integrated assessment methods. The end-point assessment organisation (EPAO) must take responsibility for the presentation with questions and answers and the interview. EPAOs and ABs must work collaboratively to manage the delivery of the EPA.

The Council for Licensed Conveyancers is one of the regulatory bodies for conveyancing and probate within the UK and specifies the qualifying requirements for Licensed conveyancers and probate practitioners. Those requirements are defined within the respective regulations for the Council for Licensed Conveyancers, Licensing Framework Section 1.

Licensed conveyancer or licensed probate practitioner apprentices, their employers and training providers should read this document.

This is a core and options apprenticeship. An apprentice must be trained and assessed against the core and one option. The options are:

  • Licensed Conveyancer
  • Licensed Probate Practitioner

A full-time licensed conveyancer or licensed probate practitioner apprentice typically spends 56 months on-programme. The apprentice must spend at least 12 months on-programme and complete the required amount of off-the-job training in line with the apprenticeship funding rules.

The apprentice must complete their training and meet the gateway requirements before starting their EPA. The EPA will assess occupational competence.

An approved EPAO must conduct the EPA for this apprenticeship. Employers must select an approved EPAO from the register of end-point assessment organisations (RoEPAO).

This EPA has 3 assessment methods.

The grades available for each assessment method are below.

Assessment method 1 - presentation with questions and answers:

  • fail
  • pass
  • distinction

Assessment method 2 - interview:

  • fail
  • pass
  • distinction

Assessment method 3 - knowledge and skills test:

  • fail
  • pass

The result from each assessment method is combined to decide the overall apprenticeship grade. The following grades are available for the apprenticeship:

  • fail
  • pass
  • merit
  • distinction

EPA summary table

On-programme - typically 56 months

The apprentice must:

  • complete training to develop the knowledge, skills and behaviours (KSBs) outlined in this apprenticeship’s standard
  • complete training towards English and mathematics qualifications in line with the apprenticeship funding rules

  • complete training towards the qualification listed in the licensed conveyancer or licensed probate practitioner apprenticeship standard

The qualifications required are both Level 4 and Level 6 Diplomas in either Conveyancing or Probate as follows unless exemptions apply as stipulated by the CLC:

Level 4 Diploma in Conveyancing Law and Practice

Level 4 Diploma in Probate Law and Practice

Level 6 Diploma in Conveyancing Law and Practice

Level 6 Diploma in Probate Law and Practice

End-point assessment gateway

The apprentice’s employer must be content that the apprentice has attained sufficient KSBs to complete the apprenticeship.

The apprentice must:

  • confirm they are ready to take the EPA
  • have achieved English and mathematics qualifications in line with the apprenticeship funding rules

For licensed conveyancer option:

  • have passed all modules of Level 4 Diploma in Conveyancing Law and Practice.
  • have passed all modules of Level 6 Diploma in Conveyancing Law and Practice excluding the module to be tested as part of this EPA.

For licensed probate practitioner option:

  • have passed all modules of Level 4 Diploma in Probate Law and Practice.
  • have passed all modules of Level 6 Diploma in Probate Law and Practice excluding the module to be tested as part of this EPA.

End-point assessment - typically 3 months

The grades available for each assessment method are below

Presentation with questions and answers:

  • fail

  • pass

  • distinction

Interview:

  • fail

  • pass

  • distinction

Knowledge and Skills Test:

  • fail

  • pass

Overall EPA and apprenticeship can be graded:

    • fail
    • pass
    • merit
    • distinction

Professional recognition

This apprenticeship aligns with:

  • Council for Licensed Conveyancers and Probate Professionals for Licensed Conveyancer

This apprenticeship aligns with:

  • Council for Licensed Conveyancers and Probate Professionals for Licensed Probate Practitioner

Re-sits and re-takes
  • re-take and re-sit grade cap: distinction
  • re-sit timeframe: typically 1 months
  • re-take timeframe: typically 2 months

Duration of end-point assessment period

The EPA is taken in the EPA period. The EPA period starts when the EPAO confirms the gateway requirements have been met and is typically 3 months.

The EPAO should confirm the gateway requirements have been met and start the EPA as quickly as possible.

EPA gateway

The apprentice’s employer must be content that the apprentice has attained sufficient KSBs to complete the apprenticeship. The employer may take advice from the apprentice's training provider, but the employer must make the decision. The apprentice will then enter the gateway.

The apprentice must meet the gateway requirements before starting their EPA.

They must:

  • confirm they are ready to take the EPA
  • have achieved English and mathematics qualifications in line with the apprenticeship funding rules

  • have achieved the Level 4 Diploma in Conveyancing Law and Practice and the L6 diploma excluding the module from the L6 diploma to be assessed in this plan. The excluded module is either:
  • HG1F 86 - Conveyancing Law and Practice for apprentices taking the Licensed Conveyancer option

OR

  • HG1C 86 The Administration of Estates for apprentices taking the Licensed Probate Practitioner option.

The L4 and L6 diplomas in conveyancing law and practice are required for the Licensed Conveyancer option and the L4 and L6 diplomas in probate law and practice are required for the Licensed Probate Practitioner option.

  • have achieved the Level 4 Diploma in Probate Law and Practice and the L6 diploma excluding the module from the L6 diploma to be assessed in this plan. The excluded module is either:
  • HG1F 86 - Conveyancing Law and Practice for apprentices taking the Licensed Conveyancer option

OR

  • HG1C 86 The Administration of Estates for apprentices taking the Licensed Probate Practitioner option.

The L4 and L6 diplomas in conveyancing law and practice are required for the Licensed Conveyancer option and the L4 and L6 diplomas in probate law and practice are required for the Licensed Probate Practitioner option.

  • have achieved the Level 6 Diploma in Conveyancing Law and Practice and the L6 diploma excluding the module from the L6 diploma to be assessed in this plan. The excluded module is either:
  • HG1F 86 - Conveyancing Law and Practice for apprentices taking the Licensed Conveyancer option

OR

  • HG1C 86 The Administration of Estates for apprentices taking the Licensed Probate Practitioner option.

The L4 and L6 diplomas in conveyancing law and practice are required for the Licensed Conveyancer option and the L4 and L6 diplomas in probate law and practice are required for the Licensed Probate Practitioner option.

  • have achieved the Level 6 Diploma in Probate Law and Practice and the L6 diploma excluding the module from the L6 diploma to be assessed in this plan. The excluded module is either:
  • HG1F 86 - Conveyancing Law and Practice for apprentices taking the Licensed Conveyancer option

OR

  • HG1C 86 The Administration of Estates for apprentices taking the Licensed Probate Practitioner option.

The L4 and L6 diplomas in conveyancing law and practice are required for the Licensed Conveyancer option and the L4 and L6 diplomas in probate law and practice are required for the Licensed Probate Practitioner option.

The modules to be taken on programme are as follows:

L4 Conveyancing law and practice:

  • The English Legal System

  • Law of Contract

  • Land Law

  • Understanding Accounting Procedures for Conveyancing Transactions

L6 Conveyancing law and practice:

  • Landlord and Tenant o Managing Client and Office Accounts (conveyancing)

L4 Probate law and practice:

  • The English Legal System
  • Law of Contract
  • Land Law
  • Understanding Accounting Procedures for Probate Transactions

L6 The administration of estates:

  • Wills, Succession and Grants of Representation
  • Managing Client and Office Accounts (probate)

Order of assessment methods

The assessment methods must be delivered in the following order:

The assessment methods must be delivered with the integrated qualification element last.

The rationale is that only candidates who have completed the on-the-job assessment of competence should be able to progress to complete their qualification to enable the awarding body to make best use of examination resource.

Presentation with questions and answers

Overview

In the presentation with questions, the apprentice delivers a presentation to an independent assessor on a set subject. The independent assessor must ask questions after the presentation. It gives the apprentice the opportunity to demonstrate the KSBs mapped to this assessment method.

Rationale

This assessment method is being used because:

  • it assesses understanding of a subject.
  • it assesses knowledge and skills that cannot be directly observed in practice.
  • it allows the apprentice to directly demonstrate KSBs relating to communication and presentation.
  • it provides the opportunity to use authentic workplace contexts which increases assessment validity in relation to the occupational role.
  • it allows for the presentation of evidence and testing of responses where there are a range of potential answers.
  • it can be conducted remotely, potentially reducing cost.

Delivery

The presentation with questions and answers must be structured to give the apprentice the opportunity to demonstrate the KSBs mapped to this assessment method to the highest available grade.

An independent assessor must conduct and assess the presentation with questions.

The presentation must cover: an example of a client interaction undertaken by the apprentice within the business after the gateway period has commenced.

The interaction and presentation must include the following topics:

- taking new instruction from a client

- identification of client needs

- know your client activity and assessment of client care

- initial actions taken such as anti-money laundering checks, source of funds and wealth checks and sanctions checks

- the scale and scope of the legal matter

- risks

- potential solutions

The presentation should be delivered as if to a member of the general public including explanations of legal terms as necessary.

The purpose of the presentation is to allow the apprentice to demonstrate their competence against the grading descriptors.

The apprentice must submit any presentation materials to the EPAO by the end of week 4 of the EPA period. The apprentice must notify the EPAO, at that point, of any technical requirements for the presentation.

During the presentation, the apprentice must have access to:

  • access to an online video conferencing facility.
  • audio-visual presentation equipment or access to a video conference facility with presentation functionality.
  • computer.

The independent assessor must have at least 2 weeks to review any presentation materials, before the presentation is delivered by the apprentice, to allow them to prepare questions. The EPAO must give the apprentice at least 21 days' notice of the presentation assessment.

The independent assessor must ask questions after the presentation.

The purpose of the questions is:

  • to seek clarification where required
  • to assess the level of competence against the grading descriptors

The presentation and questions must last 50 minutes. This will typically include a presentation of 30 minutes and questioning lasting 20 minutes. The independent assessor must use the full time available for questioning. The independent assessor can increase the total time of the presentation and questioning by up to 10%. This time is to allow the apprentice to complete their last point or respond to a question if necessary.

The independent assessor must ask at least 3 questions. They must use the questions from the EPAO’s question bank or create their own questions in line with the EPAO’s training. Follow up questions are allowed where clarification is required.

The independent assessor must make the grading decision. The independent assessor must assess the presentation and answers to questions holistically when deciding the grade.

The independent assessor must keep accurate records of the assessment. They must record:

  • the KSBs demonstrated
  • the apprentice’s answers to questions
  • the KSBs demonstrated in answers to questions
  • the grade achieved

Assessment location

The presentation with questions must take place in a suitable venue selected by the EPAO for example, the EPAO’s or employer’s premises.

The presentation with questions can be delivered remotely by video conferencing.

Whether the presentation with questions is delivered face-to-face or remotely, it should take place in a quiet room, free from distractions and influence.

Question and resource development

The EPAO must develop a purpose-built assessment specification and question bank. It is recommended this is done in consultation with employers of this occupation. The EPAO must maintain the security and confidentiality of EPA materials when consulting with employers. The assessment specification and question bank must be reviewed at least once a year to ensure they remain fit-for-purpose.

The assessment specification must be relevant to the occupation and demonstrate how to assess the KSBs mapped to this assessment method. The EPAO must ensure that questions are refined and developed to a high standard. The questions must be unpredictable. A question bank of sufficient size will support this.

The EPAO must ensure that the apprentice has a different set of questions in the case of re-sits or re-takes.

The EPAO must produce the following materials to support the presentation with questions and answers:

  • independent assessor EPA materials which include:
    • training materials
    • administration materials
    • moderation and standardisation materials
    • guidance materials
    • grading guidance
    • question bank
  • EPA guidance for the apprentice and the employer

The EPAO must ensure that the EPA materials are subject to quality assurance procedures including standardisation and moderation.

Interview

Overview

In the interview, an independent assessor asks the apprentice questions. It gives the apprentice the opportunity to demonstrate the KSBs mapped to this assessment method.

Rationale

This assessment method is being used because: it assesses KSBs holistically and objectively it allows for the assessment of KSBs that do not occur on a predictable or regular basis; it allows for assessment of responses where there are a range of potential answers and it can be conducted remotely, potentially reducing cost.

Delivery

The interview must be structured to give the apprentice the opportunity to demonstrate the KSBs mapped to this assessment method to the highest available grade.

An independent assessor must conduct and assess the interview.

Administration and management

The EPAO must give an apprentice 21 days' notice of the interview.

The interview must last for 60 minutes. The independent assessor can increase the time of the interview by up to 10%. This time is to allow the apprentice to respond to a question if necessary.

The independent assessor must ask at least 6 questions. The independent assessor must use the questions from the EPAO’s question bank. Follow-up questions are allowed where clarification is required.

The independent assessor must make the grading decision.

The independent assessor must keep accurate records of the assessment. They must record:

  • the apprentice’s answers to questions
  • the KSBs demonstrated in answers to questions
  • the grade achieved 

Assessment location

The interview must take place in a suitable venue selected by the EPAO for example, the EPAO’s or employer’s premises.

The interview can be conducted by video conferencing. The EPAO must have processes in place to verify the identity of the apprentice and ensure the apprentice is not being aided.

The interview should take place in a quiet room, free from distractions and influence.

Question and resource development

The EPAO must develop a purpose-built assessment specification and question bank. It is recommended this is done in consultation with employers of this occupation. The EPAO must maintain the security and confidentiality of EPA materials when consulting with employers. The assessment specification and question bank must be reviewed at least once a year to ensure they remain fit-for-purpose.

The assessment specification must be relevant to the occupation and demonstrate how to assess the KSBs mapped to this assessment method. The EPAO must ensure that questions are refined and developed to a high standard. The questions must be unpredictable. A question bank of sufficient size will support this.

The EPAO must ensure that the apprentice has a different set of questions in the case of re-sits or re-takes.

The EPAO must produce the following materials to support the interview:

  • independent assessor assessment materials which include:
    • training materials
    • administration materials
    • moderation and standardisation materials
    • guidance materials
    • grading guidance
    • question bank
  • EPA guidance for the apprentice and the employer

The EPAO must ensure that the EPA materials are subject to quality assurance procedures including standardisation and moderation.

Knowledge and Skills Test

This is an integrated assessment method. This integrated assessment method forms part of the apprenticeship’s EPA as well as the awarding of the qualification. The KSBs aligned to this integrated assessment method will be assessed and graded by the awarding body or their delegated person or organisation and contribute to the overall outcome of the apprenticeship and the qualification.

The knowledge statements aligned to this assessment method will be assessed by the apprentice passing one of the qualifications listed below in relation to their chosen option:

Either:

  • Council for Licensed Conveyancers Level 6 Diploma HG1F 86 - Conveyancing Law and Practice
  • OR
  • Council for Licensed Conveyancers Probate Level 6 Diploma HG1C 86 The Administration of Estates

Overview

In the knowledge and skills test, the apprentice answers questions in a controlled and invigilated environment. It gives the apprentice the opportunity to demonstrate the knowledge mapped to this assessment method.

Rationale

This assessment method is being used because:

  • it can assess knowledge and skills
  • it is easy to administer
  • it can be conducted remotely and administered to multiple apprentices at the same time, potentially reducing cost.
  • reduces the assessment burden on the apprentice.

Delivery

The delivery of the test must align with the conditions set out by the AB for the integrated qualification. The test can be computer or paper based. The apprentice must be given at least 21 days notice of the date and time of the test.

Test administration

The test must be taken in the presence of an invigilator who is the responsibility of the AB or their delegated person or organisation. Invigilation can be conducted remotely where there is technology in place to support this and prevent malpractice.

The AB or their delegated person or organisation must have an invigilation policy setting out how the test must be conducted. It must state the ratio of apprentices to invigilators for the setting and allow the test to take place in a secure way.

The AB or their delegated person or organisation is responsible for the security of the test including the arrangements for on-line testing. The AB or their delegated person or organisation must ensure that their security arrangements maintain the validity and reliability of the test.

Marking

The responsibility for the marking of the test is with the AB. They must produce a marking scheme to be followed. Marking by computer is allowed where question types support this. The AB or their delegated person or organisation is responsible for overseeing the marking, standardisation and moderation of the test.

Assessment location

The apprentice must take the test in a suitably controlled and invigilated environment that is a quiet room, free from distractions and influence. The AB or their delegated person or organisation must select and check the venue is suitable.

The test can take place remotely if the appropriate technology and systems are in place to prevent malpractice.

Question and resource development

 The AB must develop a purpose-built assessment specification and question bank. It is recommended this is done in consultation with employers or subject matter experts for this occupation. The AB should maintain the security and confidentiality of EPA materials when consulting with employers. The assessment specification and question bank must be reviewed to ensure they remain fit-for-purpose.

The assessment specification must be relevant to the occupation and demonstrate how to assess the KSBs mapped to this assessment method. The EPAO must ensure that questions are refined and developed to a high standard. The questions must be unpredictable. A question bank of sufficient size will support this.  

The AB must ensure that the apprentice has a different set of questions in the case of re-sits or re-takes.

The AB must produce the following materials to support the test:

  • assessment materials for markers which includes:
    • administration materials
    • guidance on moderation and standardisation materials to aid the delivering centres
    • guidance materials
    • grading guidance
    • test specification
    • sample test and mark schemes
    • live tests and mark schemes
    • question bank

The AB must ensure that the materials are subject to quality assurance procedures including standardisation and moderation.

Grading

Presentation with questions and answers

Fail - does not meet pass criteria

Theme
KSBs
Pass
Apprentices must demonstrate all of the pass descriptors
Distinction
Apprentices must demonstrate all of the pass descriptors and all of the distinction descriptors
(Core) Client Care
K5 K6 K10 S1 S3 S4 S5 S8 S12 B1 B2 B3 B4

 

Articulates how they manage a caseload of fee generating work and take accountability for the costs incurred whilst prioritising client service and working in the client's best interest. S1, B1

Describes how they manage professional relationships to handle points of contact and key milestones with clients to resolve issues in a timely, efficient and legally correct manner in order to generate a positive client experience. S4, B2

Explains how they use the principles of law, and translate using plain English to provide clarification and explanation of the legal process and standard legal terms to manage stakeholders and their expectations whilst using the most effective channels to ensure clarity of understanding and to facilitate stakeholders  making informed choices. K5,S3, S5

Summarises how they undertake “Know Your Client" activities and the different approaches to generate solutions to conveyancing and probate problem and client engagement to ensure a clear picture of needs and risks throughout legal transactions whilst having regard for the impact of diversity and inclusion on client service delivery, escalation when problems are outside of their remit. K6, K10, S12, B3

Justifies how they take an analytical approach to manage risk in relation to legal transactions and regulatory liabilities ensuring that the organisation is protected from financial and cyber crime, and how they limit exposure to complaints and reputable harm to the organisation. S8, B4

 

 

 

 

 

 

Evaluates the impact caseload management has in relation to the client's best interest. S1

Critically evaluates how their approaches to stakeholder communication, explanation and clarification impacts the stakeholder understanding and choices.  S3, S5

 

(Core) Administration
K7 K8 K9 S11

 

Applies the principles of digital tools and software. Explains how the fundamentals of the legal requirements relating to the use of data including risks to confidentiality of data posed by and to clients actions K7, K8

Applies fraud protection and fundamentals of cyber security procedures in relation to transactions, and explains steps taken to mitigate risks to cybersecurity vulnerabilities in their organisation. K9, S11

 

 

 

None

(Licensed Conveyancer) Legal services - Conveyancing
S13

Explains how they provide legal services in connection with sale and purchase and, or, re-mortgage or transfers of equity of residential property including advice and guidance to clients relevant to conveyancing. S13

Justifies how they provide legal services in connection with sale and purchase and, or, re-mortgage or transfers of equity of residential property including advice and guidance to clients relevant to conveyancing. S13

(Licensed Probate Practitioner ) Legal services - Probate
S16 S17

Explains how they provide legal services in connection with disposal of an estate including advice and guidance to clients relevant to wills and probate and assess legal, regulatory and commercial risk related to disposal of estate. S16, S17

 

Justifies how they provide legal services in connection with disposal of an estate including advice and guidance to clients relevant to wills and probate and assess legal, regulatory and commercial risk related to disposal of estate. S16, S17

Interview

Fail - does not meet pass criteria

Theme
KSBs
Pass
Apprentices must demonstrate all of the pass descriptors
Distinction
Apprentices must demonstrate all of the pass descriptors and all of the distinction descriptors
(Core) Administration
K4 K11 S2 S6 S10 B5

Outlines the activities of the occupation which contribute to their ‘professional carbon footprint’ and steps that can be taken to reduce it. (K11)

Evaluates how they have managed relationships with other lawyers and professional third parties using most effective channels to progress caseloads in adherence to professional codes of conduct in legal activities and relationships with others. (S2, B5)

 

 

Explains how they have organised and managed client accounts and workflow and how they have analysed the financial costs and fees generated to inform good decision making in order to deliver a cost effective service and progress work within service level expectations. K4, S6, S10

 

Critically evaluates how they deliver a cost-effective service by analysing the financial costs and fees generated by activities to inform good business decision making through price transparency. (S10)

(Licensed Conveyancer) Administration
K14

Summarises the impact of climate change on the legal landscape such as green deal, electric charge points, green buildings, EPC certification, planning implications and emerging green technologies and regulations. (K14)

None

Knowledge and Skills Test

Grade Minimum marks required Maximum marks required
Fail 0 0
Pass 1 2

Overall EPA grading

Performance in the EPA determines the overall grade of:

  • fail

  • pass

  • merit

  • distinction

An independent assessor must individually grade the presentation with questions and answers and interview in line with this EPA plan.

The EPAO must combine the individual assessment method grades to determine the overall EPA grade.

If the apprentice fails one assessment method or more, they will be awarded an overall fail.

To achieve an overall pass, the apprentice must achieve at least a pass in all the assessment methods. To achieve an overall EPA merit, the apprentice must achieve a pass in the integrated method (knowledge and skills test), a pass in one of the remaining assessment methods and a distinction in the other assessment method. To achieve an overall EPA distinction, the apprentice must achieve a pass in the integrated method (knowledge and skills test) and a distinction in both of the remaining assessment methods.

Grades from individual assessment methods must be combined in the following way to determine the grade of the EPA overall.

Presentation with questions and answers Interview Knowledge and Skills Test Overall Grading
Fail Any grade Any grade Fail
Any grade Any grade Fail Fail
Any grade Fail Any grade Fail
Pass Pass Pass Pass
Pass Distinction Pass Merit
Distinction Pass Pass Merit
Distinction Distinction Pass Distinction

Re-sits and re-takes

If the apprentice fails one assessment method or more, they can take a re-sit or a re-take at their employer’s discretion. The apprentice’s employer needs to agree that a re-sit or re-take is appropriate. A re-sit does not need further learning, whereas a re-take does. The apprentice should have a supportive action plan to prepare for a re-sit or a re-take.

The employer and the EPAO should agree the timescale for a re-sit or re-take of Presentation with Questions and Answers or the Interview. For the Integrated Qualification arrangements should be made between the candidate and the delivery centre. A re-sit is typically taken within 1 months of the EPA outcome notification. The timescale for a re-take is dependent on how much re-training is required and is typically taken within 2 months of the EPA outcome notification.

Failed assessment methods must be re-sat or re-taken within a 6-month period from the EPA outcome notification, otherwise the entire EPA will need to be re-sat or re-taken in full.

Re-sits and re-takes are not offered to an apprentice wishing to move from pass to a higher grade.

The apprentice will get a maximum EPA grade of distinction for a re-sit or re-take, unless the EPAO determines there are exceptional circumstances.

Roles and responsibilities

Roles Responsibilities

Apprentice

As a minimum, the apprentice should:

  • complete on-programme training to meet the KSBs as outlined in the apprenticeship standard for a minimum of 12 months.
  • complete the required amount of off-the-job training specified by the apprenticeship funding rules and as arranged by the employer and training provider.
  • understand the purpose and importance of EPA.
  • prepare for and undertake the EPA including meeting all gateway requirements

Employer

As a minimum, the apprentice's employer must:

  • select the EPAO and training provider.
  • work with the training provider, where applicable, to support the apprentice in the workplace and to provide the opportunities for the apprentice to develop the KSBs.
  • arrange and support off-the-job training to be undertaken by the apprentice. 
  • decide when the apprentice is working at or above the apprenticeship standard and is ready for EPA.
  • ensure the apprentice is prepared for the EPA.
  • ensure that all supporting evidence required at the gateway is submitted in line with this EPA plan.
  • confirm arrangements with the EPAO for the EPA in a timely manner, including who, when, where
  • provide the EPAO with access to any employer-specific documentation as required for example, company policies.
  • ensure that the EPA is scheduled with the EPAO for a date and time which allows appropriate opportunity for the apprentice to meet the KSBs.
  • ensure the apprentice is given sufficient time away from regular duties to prepare for and complete the EPA.
  • ensure that any required supervision during the EPA period, as stated within this EPA plan, is in place.
  • ensure the apprentice has access to the resources used to fulfil their role and carry out the EPA for workplace-based assessments.
  • remain independent from the delivery of the EPA.

EPAO

As a minimum, the EPAO must:

  • conform to the requirements of this EPA plan and deliver its requirements in a timely manner.
  • conform to the requirements of the apprenticeship provider and assessment register.
  • conform to the requirements of the external quality assurance provider (EQAP)
  • understand the apprenticeship including the occupational standard and EPA plan
  • make all necessary contractual arrangements including agreeing the price of the EPA.
  • develop and produce assessment materials including specifications and marking materials, for example mark schemes, practice materials, training material.
  • maintain and apply a policy for the declaration and management of conflict of interests and independence. This must ensure, as a minimum, there is no personal benefit or detriment for those delivering the EPA or from the result of an assessment. It must cover:
    • apprentices
    • employers
    • independent assessors
    • any other roles involved in the delivery or grading of the EPA
  • have quality assurance systems and procedures that ensure fair, reliable, and consistent assessment and maintain records of internal quality assurance (IQA) activity for external quality assurance (EQA) purposes.
  • appoint independent, competent, and suitably qualified assessors in line with the requirements of this EPA plan.
  • appoint administrators, invigilators and any other roles where required to facilitate the EPA.
  • deliver induction, initial and on-going training for all their independent assessors and any other roles involved in the delivery or grading of the EPA as specified within this EPA plan. This should include how to record the rationale and evidence for grading decisions where required. 
  • conduct standardisation with all their independent assessors before allowing them to deliver an EPA, when the EPA is updated, and at least once a year 
  • conduct moderation across all of their independent assessors’ decisions once EPAs have started according to a sampling plan, with associated risk rating of independent assessors. 
  • monitor the performance of all their independent assessors and provide additional training where necessary. 
  • develop and provide assessment recording documentation to ensure a clear and auditable process is in place for providing assessment decisions and feedback to all relevant stakeholders. 
  • use language in the development and delivery of the EPA that is appropriate to the level of the apprenticeship.
  • arrange for the EPA to take place in a timely manner, in consultation with the employer.
  • provide information, advice, and guidance documentation to enable apprentices, employers and training providers to prepare for the EPA.
  • confirm the gateway requirements have been met before they start the EPA for an apprentice.
  • arrange a suitable venue for the EPA.
  • maintain the security of the EPA including, but not limited to, verifying the identity of the apprentice, invigilation and security of materials as required by the assessment methods.
  • where the EPA plan permits assessment away from the workplace, ensure that the apprentice has access to the required resources and liaise with the employer to agree this if necessary.
  • confirm the overall grade awarded.
  • maintain and apply a policy for conducting appeals

Independent assessor

As a minimum, an independent assessor must: 

  • be independent, with no conflict of interest with the apprentice, their employer or training provider, specifically, they must not receive a personal benefit or detriment from the result of the assessment.
  • have, maintain and be able to evidence up-to-date knowledge and expertise of the occupation.
  • have the competence to assess the EPA and meet the requirements of the IQA section of this EPA plan.
  • understand the apprenticeship’s occupational standard and EPA plan.
  • attend induction and standardisation events before they conduct an EPA for the first time, when the EPA is updated, and at least once a year.
  • use language in the delivery of the EPA that is appropriate to the level of the apprenticeship.
  • work with other personnel, where used, in the preparation and delivery of assessment methods.
  • conduct the EPA to assess the apprentice against the KSBs and in line with the EPA plan.
  • make final grading decisions in line with this EPA plan.
  • record and report assessment outcome decisions
  • comply with the IQA requirements of the EPAO.
  • comply with external quality assurance (EQA) requirements

Training provider

As a minimum, the training provider must: 

  • conform to the requirements of the apprenticeship provider and assessment register.
  • ensure procedures are in place to mitigate against any conflict of interest.
  • work with the employer and support the apprentice during the off-the-job training to provide the opportunities to develop the KSBs as outlined in the occupational standard.
  • deliver training to the apprentice as outlined in their apprenticeship agreement.
  • monitor the apprentice’s progress during any training provider led on-programme learning.
  • ensure the apprentice is prepared for the EPA.
  • advise the employer, upon request, on the apprentice’s readiness for EPA.
  • ensure that all supporting evidence required at the gateway is submitted in line with this EPA plan.

Marker

As a minimum, the marker must:

  • attend induction training as directed by the EPAO 
  • have no direct connection or conflict of interest with the apprentice, their employer or training provider
  • mark test answers in line with the EPAO’s mark scheme and procedures 

Invigilator

As a minimum, the invigilator must: 

  • attend induction training as directed by the EPAO 
  • not invigilate an assessment, solely, if they have delivered the assessed content to the apprentice 
  • invigilate and supervise the apprentice during tests and in breaks during assessment methods to prevent malpractice in line with the EPAO’s invigilation procedures 

Awarding Body

As a minimum, the awarding body must:

  • conform to the requirements of this EPA plan and deliver its requirements in a timely manner.
  • conform to the requirements of any regulators for the mandated qualification.
  • understand the apprenticeship including the occupational standard, EPA plan and funding.
  • confirm that they agree to the conditions of integration for the integrated assessment method, as outlined in the EPA plan.
  • make all necessary contractual arrangements.
  • have third party arrangements in place with the EPAO to:
    • work collaboratively to manage the delivery of the EPA.
    • ensure the EPA is arranged to meet the scheduling requirements set out in this EPA plan
    • share the outcomes of the integrated assessment method in a timely manner.
  • develop and produce assessment materials including specifications and marking materials (for example mark schemes, practice materials, training material) for the integrated assessment method
  • maintain and apply a policy for the declaration and management of conflict of interests and independence relating to the EPA of an apprentice (including by way of moderation). This may be directly or through delegated parties.
  • have quality assurance systems and procedures that ensure fair, reliable, and consistent assessment and maintain records of internal quality assurance (IQA) activity.
  • source a suitably qualified and independent person who must administer all aspects of the integrated assessment method. This means that they must not:
    • be connected to the apprentice.
    • have been involved in the management or training of the apprentice.
    • have a vested interest in the outcome. Where this is not possible, by exception, a person who has delivered the assessed content may administer the assessment. This is providing they are not the sole administrator.
  • source a suitably qualified and independent person who must grade all aspects of the integrated assessment method. This may be directly or through delegated parties.
  • The person making the grading judgement must not be employed by:
    • the same organisation as the apprentice
    • the apprentice’s training provider. This means that the integrated assessment method must be marked by either:
    • the awarding body,
    • an independent person appointed by the awarding body, or an independent assessor sourced by, or from, the EPAO,
    • or a combination of the above.

In rare circumstances, training provider staff may mark the integrated assessment method. Strict arrangements must be in place for monitoring, moderation and quality assurance.

develop and produce assessment materials including specifications and marking materials (for example mark schemes, practice materials, training material) for the integrated assessment methods.

  • develop and produce assessment materials including specifications and marking materials (for example mark schemes, practice materials, training material) for the integrated assessment methods.
  • deliver induction, initial and on-going training for all their independent assessors and any other roles involved in the administration or grading of the integrated assessment method of the EPA as specified within this EPA plan. This should include how to record the rationale and evidence for grading decisions where required. This may be done through related parties such as delivery centres.
  • provide information, advice, and guidance documentation to enable apprentices, employers and training providers to prepare for the integrated assessment method.
  • arrange for the integrated assessment methods of the EPA to take place in a timely manner, in consultation with the employer. This may be done through related parties such as delivery centres
  • maintain the security of the integrated assessment method including, but not limited to, verifying the identity of the apprentice, invigilation and security of materials. This may be done through related parties such as delivery centres.
  • must externally set and externally mark the integrated assessment method. This may be done through related parties such as delivery centres
  • maintain and apply a policy for reasonable adjustment and special considerations for apprentices.
  • deliver the integrated assessment method in line with this EPA plan.
  • conduct moderation of all their independent assessors’ decisions for integrated assessment methods. This may be done through related parties such as delivery centres.
  • an auditable process is in place for providing assessment decisions and feedback to all relevant stakeholders.
  • maintain and apply a policy for conducting appeals.
  • continue to follow the rules and regulations applicable to the qualification, for example, those of Ofqual and industry regulators.
  • must give IfATE at least 6 months’ notice of any changes to mandated qualifications such as content, duration, and level.

Reasonable adjustments

The EPAO must have reasonable adjustments arrangements for the EPA.

This should include:

  • how an apprentice qualifies for reasonable adjustment
  • what reasonable adjustments may be made

Adjustments must maintain the validity, reliability and integrity of the EPA as outlined in this EPA plan.

Internal quality assurance

Internal quality assurance refers to the strategies, policies and procedures that an EPAO must have in place to ensure valid, consistent and reliable EPA decisions.

EPAOs for this EPA must adhere to the requirements within the roles and responsibilities table.

They must also appoint independent assessors who:

  • have recent relevant experience of the occupation or sector to at least occupational level 6 gained in the last 5 years or significant experience of the occupation or sector

Value for money

Affordability of the EPA will be aided by using at least some of the following:

  • completing applicable assessment methods online, for example computer-based assessment
  • utilising digital remote platforms to conduct applicable assessment methods
  • assessing multiple apprentices simultaneously where the assessment method permits this
  • using the employer’s premises
  • conducting assessment methods on the same day

Professional recognition

This apprenticeship aligns with:

  • Council for Licensed Conveyancers and Probate Professionals for Licensed Conveyancer

This apprenticeship aligns with:

  • Council for Licensed Conveyancers and Probate Professionals for Licensed Probate Practitioner

KSB mapping table

Knowledge Assessment methods
K1: Core.

Principles of legal and regulatory liabilities with regards to the client or clients, and organisation to ensure compliance with all professional obligations.

Back to Grading
Knowledge and Skills Test
K2: Core.

Requirements for acting in the best interest of the client to protect clients and limit liability for negligence such as identifying and acting for vulnerable clients.

Back to Grading
Knowledge and Skills Test
K3: Core.

Principles of anti-money laundering regulations in relation to legal transactions including personal and professional liability.

Back to Grading
Knowledge and Skills Test
K4: Core.

Principles of managing client accounts.

Back to Grading
Interview
K5: Core.

Approaches to communication to different stakeholders and how to translate complex concepts using plain English to provide clarification and explanation of standard Legal terms.

Back to Grading
Presentation with questions and answers
K6: Core.

Approaches to client engagement and conducting Know Your Client activity to establish needs and risks.

Back to Grading
Presentation with questions and answers
K7: Core.

Principles of digital tools and software such as case management systems, databases and online drafting software.

Back to Grading
Presentation with questions and answers
K8: Core.

Fundamentals of the legal requirements relating to the use of data including risks to confidentiality of data posed by and to clients actions.

Back to Grading
Presentation with questions and answers
K9: Core.

Fundamentals of cybersecurity vulnerabilities in an organisation and steps that can be taken to mitigate those risks.

Back to Grading
Presentation with questions and answers
K10: Core.

The impact of diversity and inclusion on client service delivery.

Back to Grading
Presentation with questions and answers
K11: Core.

The activities of the occupation which contribute to their ‘professional carbon footprint’ and steps that can be taken to reduce it.

Back to Grading
Interview
K12: Licensed Conveyancer.

Principles of Law applicable to conveyancing in respect of residential property and land.

Back to Grading
Knowledge and Skills Test
K13: Licensed Conveyancer.

Principles of regulatory arrangements for personal compliance with requirements as a licensed conveyancer.

Back to Grading
Knowledge and Skills Test
K14: Licensed Conveyancer.

The impact of climate change on the legal landscape such as green deal, electric charge points, green buildings, EPC certification, planning implications and emerging green technologies and regulations.

Back to Grading
Interview
K15: Licensed Conveyancer.

Fundamentals of tax implications for conveyancing.

Back to Grading
Knowledge and Skills Test
K16: Licensed Probate Practitioner .

Principles of regulatory arrangements for personal compliance with requirements as a licensed probate practitioner.

Back to Grading
Knowledge and Skills Test
K17: Licensed Probate Practitioner .

Principles of law applicable to Will drafting, Lasting Powers of Attorney and probate activities.

Back to Grading
Knowledge and Skills Test
K18: Licensed Probate Practitioner .

Fundamentals of tax implications for probate activities.

Back to Grading
Knowledge and Skills Test
Skill Assessment methods
S1: Core.

Manage caseload to prioritise client service and working in the clients’ best interests.

Back to Grading
Presentation with questions and answers
S2: Core.

Manage relationships with other lawyers and professional third parties using most effective channels to progress caseloads.

Back to Grading
Interview
S3: Core.

Manage clients and their expectations using the most effective channels to ensure clarity of understanding and facilitate clients making informed choices.

Back to Grading
Presentation with questions and answers
S4: Core.

Handle points of contact with clients and key milestones in an organised and controlled way to lead the client experience.

Back to Grading
Presentation with questions and answers
S5: Core.

Use the principles of law and translate using plain English to provide clarification and explanation of the legal process and standard legal terms.

Back to Grading
Presentation with questions and answers
S6: Core.

Organise and manage workflow such as legal files, case management and accounting systems to progress work within service level expectations.

Back to Grading
Interview
S7: Core.

Protect interests of clients to ensure they receive an honest and lawful service.

Back to Grading
Knowledge and Skills Test
S8: Core.

Manage risk in relation to legal and regulatory liabilities with regards to the client and organisation to satisfactorily discharge all professional obligation and limit exposure to complaints and reputational harm to the organisation.

Back to Grading
Presentation with questions and answers
S9: Core.

Manage legal processes adhering to professional, supervisory and regulatory Codes of Conduct.

Back to Grading
Knowledge and Skills Test
S10: Core.

Deliver a cost-effective service by analysing the financial costs and fees generated by activities to inform good decision making through price transparency. For example operating within the cost-model of the organisation or identifying when fees have exceeded the initial quote and taking mitigating actions.

Back to Grading
Interview
S11: Core.

Apply fraud protection measures and cyber security procedures in relation to transactions.

Back to Grading
Presentation with questions and answers
S12: Core.

Undertake “Know Your Client" activities to ensure a clear picture of needs and risks throughout legal transactions.

Back to Grading
Presentation with questions and answers
S13: Licensed Conveyancer.

Provide legal services in connection with sale and purchase and, or, re-mortgage or transfers of equity of residential property including advice and guidance to clients relevant to conveyancing.

Back to Grading
Presentation with questions and answers
S14: Licensed Conveyancer.

Assess legal, regulatory and commercial risk related to sale and purchase, re-mortgage or transfers of equity of residential property.

Back to Grading
Knowledge and Skills Test
S15: Licensed Conveyancer.

Review and interpret legal documents related to sale and purchase, re-mortgage or transfers of equity of residential property including land registry file documents, statutory declarations completing documents as required.

Back to Grading
Knowledge and Skills Test
S16: Licensed Probate Practitioner .

Provide legal services in connection with disposal of an estate including advice and guidance to clients relevant to wills and probate.

Back to Grading
Presentation with questions and answers
S17: Licensed Probate Practitioner .

Assess legal, regulatory and commercial risk related to disposal of estate.

Back to Grading
Presentation with questions and answers
S18: Licensed Probate Practitioner .

Review and interpret legal documents related to disposal of estate including completing documentation.

Back to Grading
Knowledge and Skills Test
S19: Licensed Probate Practitioner .

Draft legal documents related to probate transactions such as Wills and Lasting Powers of Attorney.

Back to Grading
Knowledge and Skills Test
Behaviour Assessment methods
B1: Core.

Accountable for a caseload of fee generating work and the costs incurred to deliver organisational outputs.

Back to Grading
Presentation with questions and answers
B2: Core.

Provides a timely, efficient and legally correct service to generate a positive client experience. Manages professional relationships and resolves conveyancing or probate issues impartially and comprehensively, taking advice where needed.

Back to Grading
Presentation with questions and answers
B3: Core.

Generates solutions to conveyancing or probate problems, considering a range of options and identifying when to escalate when problems are outside their remit.

Back to Grading
Presentation with questions and answers
B4: Core.

Takes an analytical approach to risk in legal transactions ensuring that the client and organisation are protected from financial crimes and cyber-crime.

Back to Grading
Presentation with questions and answers
B5: Core.

Adheres to professional codes of conduct in legal activities and relationships with others.

Back to Grading
Interview

Mapping of KSBs to grade themes

Presentation with questions and answers

KSBS GROUPED BY THEME Knowledge Skills Behaviour
(Core) Client Care
K5 K6 K10
S1 S3 S4 S5 S8 S12
B1 B2 B3 B4

approaches to communication to different stakeholders and how to translate complex concepts using plain English to provide clarification and explanation of standard Legal terms. (K5)

approaches to client engagement and conducting Know Your Client activity to establish needs and risks. (K6)

the impact of diversity and inclusion on client service delivery. (K10)

manage caseload to prioritise client service and working in the clients’ best interests. (S1)

manage clients and their expectations using the most effective channels to ensure clarity of understanding and facilitate clients making informed choices. (S3)

handle points of contact with clients and key milestones in an organised and controlled way to lead the client experience. (S4)

use the principles of law and translate using plain English to provide clarification and explanation of the legal process and standard legal terms. (S5)

manage risk in relation to legal and regulatory liabilities with regards to the client and organisation to satisfactorily discharge all professional obligation and limit exposure to complaints and reputational harm to the organisation. (S8)

undertake “Know Your Client" activities to ensure a clear picture of needs and risks throughout legal transactions. (S12)

Accountable for a caseload of fee generating work and the costs incurred to deliver organisational outputs. (B1)

Provides a timely, efficient and legally correct service to generate a positive client experience. Manages professional relationships and resolves conveyancing or probate issues impartially and comprehensively, taking advice where needed. (B2)

Generates solutions to conveyancing or probate problems, considering a range of options and identifying when to escalate when problems are outside their remit. (B3)

Takes an analytical approach to risk in legal transactions ensuring that the client and organisation are protected from financial crimes and cyber-crime. (B4)

(Core) Administration
K7 K8 K9
S11

principles of digital tools and software such as case management systems, databases and online drafting software. (K7)

fundamentals of the legal requirements relating to the use of data including risks to confidentiality of data posed by and to clients actions. (K8)

fundamentals of cybersecurity vulnerabilities in an organisation and steps that can be taken to mitigate those risks. (K9)

apply fraud protection measures and cyber security procedures in relation to transactions. (S11)

None

(Licensed Conveyancer) Legal services - Conveyancing

S13

None

provide legal services in connection with sale and purchase and, or, re-mortgage or transfers of equity of residential property including advice and guidance to clients relevant to conveyancing. (S13)

None

(Licensed Probate Practitioner ) Legal services - Probate

S16 S17

None

provide legal services in connection with disposal of an estate including advice and guidance to clients relevant to wills and probate. (S16)

assess legal, regulatory and commercial risk related to disposal of estate. (S17)

None

Interview

KSBS GROUPED BY THEME Knowledge Skills Behaviour
(Core) Administration
K4 K11
S2 S6 S10
B5

principles of managing client accounts. (K4)

the activities of the occupation which contribute to their ‘professional carbon footprint’ and steps that can be taken to reduce it. (K11)

manage relationships with other lawyers and professional third parties using most effective channels to progress caseloads. (S2)

organise and manage workflow such as legal files, case management and accounting systems to progress work within service level expectations. (S6)

deliver a cost-effective service by analysing the financial costs and fees generated by activities to inform good decision making through price transparency. For example operating within the cost-model of the organisation or identifying when fees have exceeded the initial quote and taking mitigating actions. (S10)

Adheres to professional codes of conduct in legal activities and relationships with others. (B5)

(Licensed Conveyancer) Administration
K14

the impact of climate change on the legal landscape such as green deal, electric charge points, green buildings, EPC certification, planning implications and emerging green technologies and regulations. (K14)

None

None

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Employers involved in creating the standard: BMD-law, CLS Property Insight, Co-operative Group, Countrywide Property Lawyers, PCS Legal, Chadwick Lawrence, Sure Move UK, Conveyancing Direct Property Lawyers, Edkins Millward, Pavilion Row, Gateway 2 Conveyancing, Generation Home, Eden Conveyancing, Simply Property Lawyers, Switalskis, Chartahouse, Proddow Mackay, Convey Law, Honey Legal, Shoosmiths, AL-HQ Law.

Version log

Version Change detail Earliest start date Latest start date Latest end date
1.0 Approved for delivery 06/12/2023 Not set Not set

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