Overview of the role

Prepare camera equipment that is complete, works effectively, is correctly maintained and is appropriately configured and accessorised to be suitable for a given production or purpose.

Details of standard

Occupation summary

This occupation is found in the media rental industries and covers the camera hire companies who supply camera hires for Film, TV, Music Promos, Commercials, Documentaries, Virals and other productions. Additionally it covers companies who operate a fleet of demonstration and loan equipment. The production stage for which cameras are hired is the first step in the making of a film or television production.

The broad purpose of the occupation is to prepare camera equipment that is complete, works effectively, is correctly maintained and is appropriately configured and accessorised to be suitable for a given production or purpose.

The core objective of the role is to ensure that the customers who hire/use production equipment, are provided with the equipment and support they require, at the time and place they require it, so they are able to make full use of the equipment package. Their knowledge and skills can equally be applied to whatever means and methods are used in the workplace to prepare related equipment ready for use.

Core duties include (but are not limited to) resource planning and allocation for own work, equipment preparation to meet specification and deadline; routine maintenance to ensure working order, cleanliness and appropriate accessories; lens checking to ensure they are clean, blemish-free and are correctly to scale; quality assessments and testing; colleague and client liaison so they are up to date with progress, developments and component compatibility; camera checks and technical support; equipment booking in and out; maintenance of accurate equipment lists and records; and return of equipment to suitable specification after use.

The role is primarily based on the camera floor/warehouse but can involve working on location. It is often shift-based and may involve working individually or as part of a larger team. The role may involve working past expected hours to ensure that deadlines are met. In their daily work, an employee in this occupation interacts with other colleagues and senior technical managers on the camera floor or warehouse, preparing equipment either individually or in teams. They will need to provide technical advice and updates on progress to clients and Rental Desk colleagues. In addition they will liaise with clients, couriers and drivers when dispatching and receiving equipment. Finally, they may also provide technical support during pre-production camera tests to production crews from the organisation/department hiring/borrowing the equipment. An employee in this occupation will be responsible for preparing packages of very expensive and highly complex and specialised equipment so that they are correctly configured, accessorised and in good working order. They will need to ensure that all packages satisfy stringent quality standards and scrutinise and check that every aspect of the equipment works well together as per the demands of the given production. This attention to detail is crucial for ensuring that the ensuing production is able to work effectively to use this equipment without encountering costly technical issues which could have been avoided during the prep stage.

They need to be able to provide technical advice and technical support about the compatibility and use of equipment to professional camera crews who rely on the integrity and technical skills of the individual.

They will report to senior technical managers but will need to be able to work alone to prepare packages; managing their own workload and resources to meet time-limited deadlines.

They will need to identify and resolve issues with resource availability, compatibility and condition; replacing and substituting components that do not meet specific and varied technical standards.

On completion of this apprenticeship, apprentices may remain in, and progress within, the Film and TV Camera Hire/Loan Sector.

Typical job titles include:

Camera equipment technician Camera prep technician Kit room technician Rental warehouse operative Senior camera technician Vmi camera senior technician

Occupation duties

Duty KSBs

Duty 1 Receive, understand and interpret specifications for building client shooting packages, identifying and recommending changes that will preempt complications on a shoot

K1 K3 K4 K6 K7 K8 K9 K17 K19

S1 S5

B1 B5 B6

Duty 2 Plan and allocate the resources required for a specification in order to meet required timescales, identifying and resolving issues with resource availability and managing this information accordingly.

K1 K2 K9 K11

S2 S3


Duty 3 Build comprehensive packages of shooting equipment, selecting and using appropriate camera accessories, lenses and other peripherals, to a 'shoot ready' configuration that meets specification and time requirements. It is crucial to ensure complete compatibility between all components.

K4 K5 K6 K7 K8 K10 K11 K16 K17

S4 S16

B1 B3 B4 B5

Duty 4 Keep the order handler and other relevant colleagues informed about progress and developments with client shooting packages at all times.

K17 K18



Duty 5 Assist colleagues with their work when they require it. Assistance should always be given without detriment to own deadlines. This may involve physically assisting them or giving advice. This might be when deadlines are tight, when an aspect of their work is a two person job or when they have less knowledge of a new piece of kit.

K2 K16

S2 S5 S16

B2 B4 B6

Duty 6 Review and evaluate equipment prior to dispatch and carry out full tests to ensure it works in the configuration for which the hire/loan package was designed to work, replacing and substituting equipment that is not fit for purpose, as and when required.

K4 K10 K12 K16 K19

S3 S8 S16

B1 B3 B4 B5

Duty 7 Record accurate amendments to equipment lists and inform all relevant parties about changes at appropriate times.

K11 K18

S6 S13


Duty 8 Undertake formal Quality Assessments on lenses and other optical elements and log any damage or imperfections of lenses and other optical elements. This will include lenses, filters, LCD and other screens plus any other relevant delicate optical/visual surfaces.


S9 S16


Duty 9 Provide technical support to crew with camera tests during the camera preparation stage ahead of hire/use. This could be carried out on location if required.

K3 K4 K5 K7 K8 K12 K16 K17 K20

S7 S10 S11 S16

B4 B5 B6

Duty 10 Check that crew/clients are satisfied with the equipment they are being provided with; making changes and substitutions as per crews’ requests when available and where possible within the organisation’s procedures.

K11 K18

S1 S3


Duty 11 Undertake basic first-line maintenance and repairs to equipment within the boundaries of own expertise and responsibility where minor mechanical defects are discovered. This may include tightening or replacing loose or missing screws on tripods.

K14 K16

S12 S16

B3 B4

Duty 12 Provide advice to colleagues on the Rental Desk and clients in person or by phone, communicating information at the appropriate time, pace and level of detail for the recipient. Advice can be in relation to compatibility issues when clarifying equipment choices or resolving difficulties relating to use of equipment during camera testing or on location.

K3 K4 K17 K18

S1 S5 S7 S11

B2 B5 B6

Duty 13 Hand equipment over to, and accept equipment from, clients, couriers and drivers in line with organisational logistics procedures and processes.

K6 K11 K15 K16

S14 S16

B3 B4

Duty 14 Maintain accurate records of the preparation, dispatch and return of equipment including sub-hire.




Duty 15 Return rental/loan equipment to original/suitable specification after use. This may include reattachment of camera accessories which have been removed during a hire/loan or removal of additional peripherals added for a specific configuration used during a hire/loan.

K6 K10 K16

S9 S15 S16

B1 B4



K1: The role of camera preparation in the production process and the impact of camera preparation on production schedules and budgets. Back to Duty

K2: The workflow for camera preparation including the roles, responsibilities and dependencies of everyone involved and the impact of own punctuality and attendance on the organisation and productivity of self and others. Back to Duty

K3: The differences between film and digital cameras and the features and capabilities of industry standard cameras and how they are useful or limited in different production genres, applications and contexts. Back to Duty

K4: The functional role and compatibility of camera accessories, lenses and other peripherals and the features, capabilities and limitations of general and specialist lenses including parfocal, anamorphic, spherical, coated, uncoated, prime and zoom. Back to Duty

K5: The range, capabilities and role of timecode and its role in production. Back to Duty

K6: The capabilities, limitations and uses of different battery types, maintenance and charge logs and current related legislation including that related to the transportation of industry standard batteries. Back to Duty

K7: Digital formats, compression codecs and workflow and their use in appraising standards including those for delivery specifications, shooting specifications and signal output standards. Back to Duty

K8: The features, role, capabilities and limitations of currently used grip, sound and lighting equipment, including radio channels for wireless mics and video, and their impact on camera preparation and use. Back to Duty

K9: The purpose and format of camera kit list specifications, the terminology and industry colloquialisms used and how long it takes to prepare typical kit lists. Back to Duty

K10: How to technically compile equipment in order to meet specification for both equipment kit lists and to meet specification for storage after use. This includes identifying when it is appropriate to replace and when it is appropriate to substitute equipment. Back to Duty

K11: Company procedures, processes, protocols and record keeping requirements for checking availability, logging equipment in and out, preparing kit, making changes and substitutions to specified kit, amending kit lists and dispatching and returning kit including resolving issues with resource availability, authorisation processes for amendments to kit lists and GDPR requirements. Back to Duty

K12: The importance of camera and lens testing, why and when they should be carried out, the facilities and conditions required, appropriate methods of testing different types and configurations of equipment and the remit and boundaries of own role in supporting camera crew with camera tests. Back to Duty

K13: The purpose of quality assessments on lenses, filters, LCD and other screens and delicate optical/visual surfaces and the process for carrying out quality assessments of optical elements. Back to Duty

K14: The importance of regular maintenance of equipment, types of basic first-line maintenance and repairs that fall within own expertise and responsibility and how to carry them out. Back to Duty

K15: How all items of camera equipment should be protected and packaged to avoid damage during transit. Back to Duty

K16: Relevant health and safety legislation and company-specific policies to ensure environmental sustainability and a safe working environment for themselves, colleagues and clients, including manual handling. Back to Duty

K17: The importance of, and company protocols for, accurate, effective and timely communication with own team, other departments and clients including where, when and how to seek clarification on kit list specification or instruction and where when and how to offer suggestions and alternative solutions. Back to Duty

K18: The advantages and disadvantages of communicating in person, by phone and by email and different communication techniques that might be applicable for each. Back to Duty

K19: Typical difficulties that may arise during equipment use and how to combat them to pre-empt complications on a shoot. Back to Duty

K20: The protocols for, and differences of, working on location or in a studio as opposed to working in the kit room, camera floor or warehouse. Back to Duty


S1: Analyse and interpret kit lists to identify equipment and configuration requirements, identifying incompatibilities and cameras, accessories, lenses and other peripherals that do not meet requirements. Make changes and substitutions to cameras, accessories, lenses and other peripherals specified in kit lists in line with company procedures including as requested by crew when possible. Back to Duty

S2: Plan and prioritise own camera preparation activities in order to meet required timescales and quality requirements. Back to Duty

S3: Select camera accessories, general and specialist lenses and other peripherals that are compatible and meet kit list specifications. Lenses might include parfocal, anamorphic, spherical, coated, uncoated, prime and zoom. Back to Duty

S4: Configure cameras, accessories, lenses and other peripherals during the prep stage so they are complete and shoot-ready, taking account of the requirements of any related grip, sound or lighting equipment and removing any camera accessories that are not relevant or required to meet production requirements. Back to Duty

S5: Provide advice and recommendations about alternative compatible peripherals which meet or benefit kit list specifications. Back to Duty

S6: Communicate work progress to managers, colleagues and clients as appropriate and alert appropriate people at appropriate times about issues which may affect the job preparation, specification or quality. Back to Duty

S7: Give advice about the capabilities or compatibility of cameras, accessories, lenses and other peripherals using language that promotes understanding. Back to Duty

S8: Test cameras, accessories, lenses and other peripherals to ensure they work in the configuration specified and for which they are intended to work. Back to Duty

S9: Identify damage and imperfections on lenses and other optical elements and record and log them as per company procedures. Back to Duty

S10: Support camera crew during camera tests either in camera testing facilities in warehousing environments or on filming locations. Back to Duty

S11: Assist clients on ways to resolve operational difficulties with camera equipment during use. Back to Duty

S12: Carry out first-line maintenance and other checks to identify required repairs and maintenance to cameras, accessories, lenses and other peripherals. Back to Duty

S13: Maintain accurate records of equipment dispatch and return and amendments, changes and substitutions made to kit lists as per company procedures. Back to Duty

S14: Hand equipment over to, and accept equipment from clients, couriers and drivers in line with logistics procedures and processes. Back to Duty

S15: Return equipment to the specification it should be stored in after use and remove and store cameras, accessories, lenses and other peripherals in line with company requirements. Back to Duty

S16: Comply with company policies and practices for health and safety, security and protection of equipment and to make environmentally friendly choices: identifying, mitigating and reporting any incidents or risks to the appropriate person. Back to Duty


B1: Works with a high level of sustained concentration and attention to detail, producing accurate work which meets quality specifications within agreed deadlines. Back to Duty

B2: Works as part of a team, offering and accepting support from colleagues so that work deadlines are met. Back to Duty

B3: Applies an appreciation of the value of the equipment to their work, using appropriate handling and packaging techniques to maintain the safety and security of equipment. Back to Duty

B4: Works safely to ensure a safe working environment for themselves and others in the workplace in line with health and safety requirements at all times. Back to Duty

B5: Thinks creatively and logically to solve technical issues, identifying incompatibilities and alternatives that benefit and improve on given kit list specifications. Back to Duty

B6: Maintains a key interest in the equipment and technology of the industry, identifying new and emerging innovations and developments. Back to Duty


English and Maths

Apprentices without level 2 English and maths will need to achieve this level prior to taking the End-Point Assessment. For those with an education, health and care plan or a legacy statement, the apprenticeship’s English and maths minimum requirement is Entry Level 3. A British Sign Language (BSL) qualification is an alternative to the English qualification for those whose primary language is BSL.

Additional details

Occupational Level:


Duration (months):



This apprenticeship standard will be reviewed after three years

Status: Approved for delivery
Level: 3
Reference: ST0900
Version: 1.0
Date updated: 08/04/2022
Approved for delivery: 10 July 2020
Route: Creative and design
Typical duration to gateway: 24 months (this does not include EPA period)
Maximum funding: £11000
LARS Code: 573
EQA Provider: Ofqual

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Contact us about this apprenticeship

Employers involved in creating the standard: 24-7 Drama Ltd, Aimimage, ARRI Rental, Brownian Motion CVP Group, Focus 24 Ltd, Movietech Camera Rentals Ltd, No Drama Ltd, Panavision, Pixipixel Ltd, ProVision, Pro Motion Hire Ltd, S+O Media, Shift 4, Shoot Blue, Take 2 Film Services, The Kit Room, VMI.TV Ltd, All Spring Media, Day One Trust , Ealing, Hammersmith & West London College, Fresh Commun-IT

Version log

Version Change detail Earliest start date Latest start date Latest end date
1.0 Approved for delivery 10/07/2020 Not set Not set

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