Key information

  1. Status: Approved for delivery
  2. Reference: ST0608
  3. Version: 1.4
  4. Level: 2
  5. Minimum duration to gateway: 12 months
  6. Typical EPA period: 3 months
  7. Maximum funding: £7000
  8. Route: Legal, finance and accounting
  9. Date updated: 01/07/2024
  10. Approved for delivery: 19 July 2019
  11. Lars code: 488
  12. EQA provider: Ofqual
  13. Example progression routes:
  14. Review: this apprenticeship will be reviewed in accordance with our change request policy.
Print apprenticeship summary

Apprenticeship summary

Overview of the role

Maintaining an efficient and accurate finance function within a business.

Occupation summary

This occupation is found in organisations of all sizes whether small, medium, large or global.

They may work in the accounts or finance department of a company, a solo owned business or partnership. In the public sector they may work in settings such as local government, hospitals, schools and colleges. They may work within a firm of accountants providing services to a range of clients.

The broad purpose of the occupation is to carry out accounting and finance tasks. These tasks support the creation of items such as financial statements and other data. Their work is carried out under supervision following set procedures for most tasks. Such tasks may include financial data entry, reconciling figures, trial balances, double-entry bookkeeping, handling accounts payable and receivable. 

An accounts or finance assistant is an integral part of the team responsible for maintaining an efficient and accurate finance function within an organisation. 

The accounts or finance assistant is responsible for assisting accountants with routine duties. These can vary depending on the team structure and size of business. They use digital finance and accounting systems and tools to collate and enter data. An accounts or finance assistant’s work would include tasks such as financial and accounting data entry and basic bookkeeping  duties. They will also work with sales or purchase ledgers. They will run calculations to ensure that records and payments are correct and may be involved in the recording of cash transactions.

In their daily work, an accounts of finance assistant interacts with a wide range of internal and external stakeholders. This could include junior colleagues, supervisors, senior managers, clients and customers, suppliers, lenders and government agencies.

An accounts or finance assistant will  gather and input financial data and check that work for errors. They work under supervision to contribute towards the creation of accurate financial statements and data to help the organisation run effectively.

Typical job titles include:

Accounts administrator Accounts assistant Accounts payable clerk Assistant bookkeeper Business accounts administrator Cost accountant assistant Finance assistant junior Junior cashier

Duties

  • Duty 1 Be aware of the organisation's needs and activities and their impact for accounting and finance.
  • Duty 2 Identify, collate and process financial and accounting data from primary sources such as business records.
  • Duty 3 Examine financial and accounting data to identify issues with quality and reliability as instructed and in accordance with guidance.
  • Duty 4 Rectify errors in financial and accounting data, escalating problems beyond their remit as appropriate.
  • Duty 5 Reconcile transactional data to minimise the chance of errors in financial and accounting outputs such as sales and purchase invoices, sale and purchase orders, bank statements and payroll.
  • Duty 6 Plan and review workloads with supervisor to ensure best use of time to complete allocated tasks efficiently.
  • Duty 7 Communicate with internal and external stakeholders using appropriate methods and professional language. Examples may include letters, ‘phone, face-to-face, e-mail, video call, online chat functions etc.
  • Duty 8 Use financial and accounting software packages to input and manage data safely and securely in line with organisational instructions.
  • Duty 9 Provide support to team members to help ensure that financial and accounting activities are carried out within expected timescales and quality expectations.
  • Duty 10 Keep up to date with developments to enhance relevant skills and take responsibility for own professional development.

Apprenticeship summary

ST0608, accounts or finance assistant level 2

This is a summary of the key things that you – the apprentice and your employer need to know about your end-point assessment (EPA). You and your employer should read the EPA plan for the full details. It has information on assessment method requirements, roles and responsibilities, and re-sits and re-takes.

What is an end-point assessment and why it happens

An EPA is an assessment at the end of your apprenticeship. It will assess you against the knowledge, skills, and behaviours (KSBs) in the occupational standard. Your training will cover the KSBs. The EPA is your opportunity to show an independent assessor how well you can carry out the occupation you have been trained for.

Your employer will choose an end-point assessment organisation (EPAO) to deliver the EPA. Your employer and training provider should tell you what to expect and how to prepare for your EPA.

The length of the training for this apprenticeship is typically 12 months. The EPA period is typically 3 months.

The overall grades available for this apprenticeship are:

  • fail
  • pass
  • distinction


EPA gateway

The EPA gateway is when the EPAO checks and confirms that you have met any requirements required before you start the EPA. You will only enter the gateway when your employer says you are ready.

The gateway requirements for your EPA are:

  • achieved English and mathematics qualifications in line with the apprenticeship funding rules
  • passed any other qualifications listed in the occupational standard

For the accounts or finance assistant, the qualification required is:

AAT Level 2 Certificate in Accounting

Institute of Certified Bookkeepers Certificate in Bookkeeping

Institute of Accountants and Bookkeepers Level 2 Certificate in Accounting and Business

Assessment methods

Knowledge test (integrated)

In the knowledge test you will answer questions in a controlled and invigilated environment.


Interview

You will have an interview with an independent assessor. It will last at least 60 minutes. They will ask you at least 6 questions. You will have the opportunity to demonstrate the knowledge, skills and behaviours you have learned.


Who to contact for help or more information

You should speak to your employer if you have a query that relates to your job.

You should speak to your training provider if you have any questions about your training or EPA before it starts.

You should receive detailed information and support from the EPAO before the EPA starts. You should speak to them if you have any questions about your EPA once it has started.Reasonable adjustments

If you have a disability, a physical or mental health condition or other special considerations, you may be able to have a reasonable adjustment that takes this into account. You should speak to your employer, training provider and EPAO and ask them what support you can get. The EPAO will decide if an adjustment is appropriate.


Professional recognition

This apprenticeship aligns with Institute of Certified Bookkeepers for Associate AICB

Please contact the professional body for more details.

This apprenticeship aligns with Institute of Accountants and Bookkeepers for Associate AIAB

Please contact the professional body for more details.

Print occupational standard

Details of the occupational standard

Occupation summary

This occupation is found in organisations of all sizes whether small, medium, large or global.

They may work in the accounts or finance department of a company, a solo owned business or partnership. In the public sector they may work in settings such as local government, hospitals, schools and colleges. They may work within a firm of accountants providing services to a range of clients.

The broad purpose of the occupation is to carry out accounting and finance tasks. These tasks support the creation of items such as financial statements and other data. Their work is carried out under supervision following set procedures for most tasks. Such tasks may include financial data entry, reconciling figures, trial balances, double-entry bookkeeping, handling accounts payable and receivable. 

An accounts or finance assistant is an integral part of the team responsible for maintaining an efficient and accurate finance function within an organisation. 

The accounts or finance assistant is responsible for assisting accountants with routine duties. These can vary depending on the team structure and size of business. They use digital finance and accounting systems and tools to collate and enter data. An accounts or finance assistant’s work would include tasks such as financial and accounting data entry and basic bookkeeping  duties. They will also work with sales or purchase ledgers. They will run calculations to ensure that records and payments are correct and may be involved in the recording of cash transactions.

In their daily work, an accounts of finance assistant interacts with a wide range of internal and external stakeholders. This could include junior colleagues, supervisors, senior managers, clients and customers, suppliers, lenders and government agencies.

An accounts or finance assistant will  gather and input financial data and check that work for errors. They work under supervision to contribute towards the creation of accurate financial statements and data to help the organisation run effectively.

Typical job titles include:

Accounts administrator Accounts assistant Accounts payable clerk Assistant bookkeeper Business accounts administrator Cost accountant assistant Finance assistant junior Junior cashier

Occupation duties

Duty KSBs

Duty 1 Be aware of the organisation's needs and activities and their impact for accounting and finance.

K1 K2 K3 K5 K7 K10 K11 K15 K16

S1

B2 B3 B5 B6 B7 B8

Duty 2 Identify, collate and process financial and accounting data from primary sources such as business records.

K1 K2 K3 K4 K6 K8 K9 K12 K13 K14

S1 S6 S7

B3 B4 B5

Duty 3 Examine financial and accounting data to identify issues with quality and reliability as instructed and in accordance with guidance.

K1 K2 K3 K4 K6 K8 K9 K12 K13 K14

S2 S6 S7

B3 B4 B5

Duty 4 Rectify errors in financial and accounting data, escalating problems beyond their remit as appropriate.

K1 K2 K3 K4 K6 K8 K9 K12 K13 K14

S3 S6 S7

B1 B3 B4 B5 B6

Duty 5 Reconcile transactional data to minimise the chance of errors in financial and accounting outputs such as sales and purchase invoices, sale and purchase orders, bank statements and payroll.

K1 K2 K3 K4 K6 K8 K9 K12 K13 K14

S3 S6 S7

B3 B4 B5 B6

Duty 6 Plan and review workloads with supervisor to ensure best use of time to complete allocated tasks efficiently.

K4 K5 K12 K13 K14

S4

B1 B2 B3 B5 B6 B7 B8

Duty 7 Communicate with internal and external stakeholders using appropriate methods and professional language. Examples may include letters, ‘phone, face-to-face, e-mail, video call, online chat functions etc.

K1 K2 K4 K5 K10 K12 K13 K14 K15

S5 S7

B3 B5 B6

Duty 8 Use financial and accounting software packages to input and manage data safely and securely in line with organisational instructions.

K1 K2 K4 K6 K8 K9 K10 K12 K13 K14

S1 S6 S7

B3 B4 B5

Duty 9 Provide support to team members to help ensure that financial and accounting activities are carried out within expected timescales and quality expectations.

K1 K2 K4 K5 K10 K13 K14 K15

B1 B2 B3 B5 B6 B7 B8

Duty 10 Keep up to date with developments to enhance relevant skills and take responsibility for own professional development.

K1 K2 K4 K6 K7 K11 K12 K13 K14 K15 K16

B3 B5 B7 B8

KSBs

Knowledge

K1: Principles of English law that may have an impact when working in accountancy, including elements of contract law, employment law, company law, data protection and anti-money laundering regulations. Back to Duty

K2: Foundations of professional ethics and codes of conduct in a finance and accounting environment. Back to Duty

K3: The different types of legal entity and organisational structures and their relevance for financial and accounting activities. Back to Duty

K4: Digital financial and accounting packages and applications including databases and spreadsheets. Back to Duty

K5: The role of accounts and finance within an organisation including interaction with internal and external stakeholders. Back to Duty

K6: Principles of using and maintaining financial records including accounts payable, accounts receivable, cash management and payroll. Back to Duty

K7: Fundamental concepts of the commercial landscape and its impact on the organisation. Back to Duty

K8: Principles of bookkeeping and controls. Back to Duty

K9: Principles of cost recording systems within an organisation. Back to Duty

K10: The differences between financial and management accounting. Back to Duty

K11: Principles of corporate social responsibility (CSR), ethics and sustainability regarding finance and accounting. Back to Duty

K12: Principles of cyber-security and working safely online within a finance and accounting context. Back to Duty

K13: Principles of data handling including the significance of dates and the timing of transactions such as dates of invoice and payment Back to Duty

K14: Principles of data security and legislative requirements regarding data handling in a financial and accounting context. Back to Duty

K15: Approaches to diversity, inclusion and cultural awareness and their impact on finance and accountancy activities. Back to Duty

K16: The impact of sustainability and environmental good practice on accounting and finance activities. Back to Duty

Skills

S1: Record transactional data. Back to Duty

S2: Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices. Back to Duty

S3: Recognise and rectify routine errors, escalating as necessary. Back to Duty

S4: Plan and review accounting and finance tasks. Back to Duty

S5: Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications. Back to Duty

S6: Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks. Back to Duty

S7: Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data. Back to Duty

Behaviours

B1: Team working to provide support and collaborate with others to help achieve the goals of the organisation. Back to Duty

B2: Flexible and responds constructively to changing work requirements. Back to Duty

B3: Self-motivated to seek and act upon feedback, displaying commitment to personal and professional development. Back to Duty

B4: Vigilant in their approach to accounting and finance tasks, paying close attention to detail and aware of the consequences of errors. Back to Duty

B5: Professional in their approach to their work and others to meet the requirements of professional ethics and codes of conduct. Back to Duty

B6: Focussed on the importance of delivering excellent service, identifying, meeting or exceeding stakeholder expectations. Back to Duty

B7: Takes responsibility for sustainable outcomes in their actions and approaches to the role, performing duties respecting environmental good practice, specific to both the occupation and those recognised externally.  Back to Duty

B8: Committed to personal wellbeing and an awareness of the support and resources available to help them. Back to Duty

Qualifications

English and Maths

English and maths qualifications form a mandatory part of all apprenticeships and must be completed before an apprentice can pass through gateway. The requirements are detailed in the current version of the apprenticeship funding rules.

Other mandatory qualifications

AAT Level 2 Certificate in Accounting

Level: 2

Ofqual regulated

255 GLH (Ofqual total qualification time (340)

Institute of Certified Bookkeepers Certificate in Bookkeeping

Level: 2

see data sent via email to Product CoP 17 October 2023

Institute of Accountants and Bookkeepers Level 2 Certificate in Accounting and Business

Level: 2

Attainment of this qualification will enable the apprentice to apply for associate membership (AIAB). This is a new qualification created from existing IAB modules to meet the needs of this apprenticeship.

Professional recognition

This standard aligns with the following professional recognition:

  • Institute of Certified Bookkeepers for Associate AICB
  • Institute of Accountants and Bookkeepers for Associate AIAB
Print EPA plan

End-point assessment plan

V1.4

Introduction and overview

This document explains the requirements for end-point assessment (EPA) for the accounts or finance assistant apprenticeship. End-point assessment organisations (EPAOs) must follow this when designing and delivering the EPA.

This apprenticeship has integrated qualifications which are used for EPA purposes.

The awarding body (AB) is accountable for the integrated assessment methods. The end-point assessment organisation (EPAO) must take responsibility for the interview. EPAOs and ABs must work collaboratively to manage the delivery of the EPA.

Accounts or finance assistant apprentices, their employers and training providers should read this document.

A full-time accounts or finance assistant apprentice typically spends 12 months on-programme. The apprentice must spend at least 12 months on-programme and complete the required amount of off-the-job training in line with the apprenticeship funding rules.

The EPA should be completed within an EPA period lasting typically 3 months.

The apprentice must complete their training and meet the gateway requirements before starting their EPA. The EPA will assess occupational competence.

An approved EPAO must conduct the EPA for this apprenticeship. Employers must work with the training provider to select an approved EPAO from the apprenticeship providers and assessment register (APAR).

This EPA has 2 assessment methods.

The grades available for each assessment method are below.

Assessment method 1 - knowledge test - integrated:

  • fail
  • pass

Assessment method 2 - interview:

  • fail
  • pass
  • distinction

The result from each assessment method is combined to decide the overall apprenticeship grade. The following grades are available for the apprenticeship:

  • fail
  • pass
  • distinction

EPA summary table

On-programme - typically 12 months

The apprentice must:

  • complete training to develop the knowledge, skills and behaviours (KSBs) outlined in this apprenticeship’s standard
  • complete training towards English and mathematics qualifications in line with the apprenticeship funding rules

  • complete training towards one of the qualifications listed in the accounts or finance assistant apprenticeship standard

The qualification required is one of the following:

AAT Level 2 Certificate in Accounting

Institute of Certified Bookkeepers Certificate in Bookkeeping

Institute of Accountants and Bookkeepers Level 2 Certificate in Accounting and Business

End-point assessment gateway

The apprentice’s employer must be content that the apprentice is occupationally competent.

The apprentice must:

  • confirm they are ready to take the EPA
  • have achieved English and mathematics qualifications in line with the apprenticeship funding rules

  • have passed all modules of either
  • AAT Level 2 Certificate in Accounting

    - Introduction to Bookkeeping

    - Principles of Bookkeeping Controls

    - Principles of Costing

    but not

    - The Business Environment which is to be tested as part of this EPA.

    or

    Institute of Certified Bookkeepers Certificate in Bookkeeping

    - A1 Basic double entry bookkeeping to trial balance

    - A3 Data entry to trial balance using software

    but not

    - A2 Further double entry bookkeeping to trial balance which is to be tested as part of this EPA.

    or

    Institute for Accountants and Bookkeepers Level 2 Certificate in Accounting and Business

    - Accounting and Finance in Organisations

    - Using Digital Technology

    but not

    - Communication in Accounting

    and

    - Professionalism and Ethics in Finance which are both to be tested as part of this EPA

    Gateway evidence must be submitted to the EPAO, along with any organisation specific policies and procedures requested by the EPAO.

    End-point assessment - typically 3 months

    The grades available for each assessment method are below

    Knowledge test - integrated:

    • fail

    • pass

    Interview:

    • fail

    • pass

    • distinction

    Overall EPA and apprenticeship can be graded:

      • fail
      • pass
      • distinction

    Professional recognition

    This apprenticeship aligns with:

    • Institute of Certified Bookkeepers for Associate AICB

    This apprenticeship aligns with:

    • Institute of Accountants and Bookkeepers for Associate AIAB

    Duration of end-point assessment period

    The EPA is taken in the EPA period. The EPA period starts when the EPAO confirms the gateway requirements have been met and is typically 3 months.

    The EPAO should confirm the gateway requirements have been met and start the EPA as quickly as possible.

    EPA gateway

    The apprentice’s employer must be content that the apprentice is occupationally competent. That is, they are deemed to be working at or above the level set out in the apprenticeship standard and ready to undertake the EPA. The employer may take advice from the apprentice's training provider, but the employer must make the decision. The apprentice will then enter the gateway.

    The apprentice must meet the gateway requirements before starting their EPA.

    They must:

    • confirm they are ready to take the EPA.
    • have achieved English and mathematics qualifications in line with the apprenticeship funding rules.
    • have completed and passed all required elements of one of the relevant mandated qualifications listed below excluding the assessment of the module(s) included in this end point assessment plan.

    AAT Level 2 Certificate in Accounting relevant on programme modules are as follows:

    - Introduction to Bookkeeping

    - Principles of Bookkeeping Controls

    - Principles of Costing

    but not

    - The Business Environment which is to be tested as part of this EPA.

    or

    Institute of Certified Bookkeepers Certificate in Bookkeeping relevant on programme modules are as follows:

    - A1 Basic double entry bookkeeping to trial balance

    - A3 Data entry to trial balance using software

    but not

    - A2 Further double entry bookkeeping to trial balance which is to be tested as part of this EPA

    or

    Institute for Accountants and Bookkeepers Certificate in Accounting and Business relevant on programme modules are:

    - Accounting and Finance in Organisations

    - Using Digital Technology

    but not

    - Professionalism and Ethics in Finance module and Communication in Accounting module which is to be tested as part of this EPA

    The apprentice must submit the gateway evidence to their EPAO, including any organisation specific policies and procedures requested by the EPAO.

    Order of assessment methods

    The assessment methods must be delivered in the following order:

    The integrated assessment method must be delivered after non-integrated assessment methods have been attempted.

    Knowledge test - integrated

    This is an integrated assessment method. The integrated assessment method forms part of the apprenticeship's EPA as well as the awarding of the qualification.

    The KSBs aligned to the integrated assessment method will be assessed and graded by the awarding body and contribute to the overall outcome of the apprenticeship and the qualification.

    The KSBs aligned to this assessment method will be assessed by the apprentice passing one of the qualifications listed below.

    The integrated qualifications are:

    • AAT Level 2 Certificate in Accounting

    - The Business Environment module will be tested as part of this EPA

    • Institute of Certified Bookkeepers Certificate in Bookkeeping

    - (A2) Further double entry bookkeeping to trial balance module will be tested as part of this EPA

    Institute of Accountants and Bookkeepers Level 2 Certificate in Accounting and Business

    - Professionalism and Ethics in Finance module and Communication in Finance module will be tested as part of this EPA

    Overview

    In the knowledge test - integrated, the apprentice answers questions in a controlled and invigilated environment. It gives the apprentice the opportunity to demonstrate the knowledge and skills mapped to this assessment method.

    Rationale

    This assessment method is being used because it:

    Delivery

    The delivery of the knowledge test - integrated must align with the conditions set out by the awarding body for the integrated qualification. The test can be computer or paper based.

    The apprentice must be given at least 14 days notice of the date and time of the test.

    Test administration

    The test must be taken in the presence of an invigilator who is the responsibility of the AB or their delegated person or organisation. Invigilation can be conducted remotely where there is technology in place to support this and prevent malpractice

    The AB must have an invigilation policy setting out how the test must be conducted. It must state the ratio of apprentices to invigilators for the setting and allow the test to take place in a secure way.

    The AB is responsible for the security of the test including the arrangements for on-line testing. The AB must ensure their security arrangements maintain the validity and reliability of the test.

    Marking

    The responsibility for the marking of the test is with the AB. They must produce a marking scheme to be followed. Marking by computer is allowed where question types support this.

    The AB is responsible for overseeing the marking, standardisation and moderation of the test.

    Assessment location

    The apprentice must take the test in a suitably controlled and invigilated environment that is a quiet room, free from distractions and influence.

    The AB or their delegated person or organisation must select and check the venue is suitable.

    The test could take place remotely if the appropriate technology and systems are in place to prevent malpractice.

    Question and resource development

    The AB must develop a purpose-built assessment specification and question bank. It is recommended this is done in consultation with employers or subject matter experts for this occupation. The AB must maintain the security and confidentiality of test materials when consulting with employers. The assessment specification and question bank must be reviewed to ensure they remain fit-for-purpose.

    The assessment specification must be relevant to the occupation and demonstrate how to assess the KSBs mapped to this assessment method. The AB must ensure that questions are refined and developed to a high standard. The questions must be unpredictable. A question bank of sufficient size will support this.

    The AB must ensure that the apprentice has a different set of questions in the case of re-sits or re-takes.

    The AB must produce the following materials to support the test:

    • administration materials
    • moderation and standardisation materials
    • guidance materials
    • grading guidance
    • test specification
    • sample test and mark schemes
    • live tests and mark schemes
    • question bank

    The AB must ensure that the materials are subject to quality assurance procedures including standardisation and moderation.

    Interview

    Overview

    In the interview, an independent assessor asks the apprentice questions. It gives the apprentice the opportunity to demonstrate the KSBs mapped to this assessment method.

    Rationale

    This assessment method is being used because:

    • it enables an apprentice to demonstrate competence to the highest level against the KSBs mapped to this assessment method.
    • It is a key element of the occupation to be able to explain key concepts clearly and accurately and this makes an interview a valid assessment method for this occupation.

    Delivery

    The interview must be structured to give the apprentice the opportunity to demonstrate the KSBs mapped to this assessment method to the highest available grade.

    An independent assessor must conduct and assess the interview.

    The purpose is to assess the apprentice’s competence against the following themes:

    • Professionalism and ethics
    • Communication
    • Digital technology in accounting and finance

    The EPAO must give an apprentice 7 days' notice of the interview.

    The interview must last for 60 minutes. The independent assessor can increase the time of the interview by up to 10%. This time is to allow the apprentice to respond to a question if necessary.

    The independent assessor must ask at least 6 questions. The independent assessor must use the questions from the EPAO’s question bank or create their own questions in line with the EPAO’s training. Follow-up questions are allowed where clarification is required.

    The independent assessor must make the grading decision.

    The independent assessor must keep accurate records of the assessment. They must record:

    • the apprentice’s answers to questions.
    • the KSBs demonstrated in answers to questions.
    • the grade achieved. 

    Assessment location

    The interview must take place in a suitable venue selected by the EPAO for example, the training provider's, EPAO’s or employer’s premises.

    The interview should take place in a quiet room, free from distractions and influence.

    Question and resource development

    The EPAO must develop a purpose-built assessment specification and question bank. It is recommended this is done in consultation with employers of this occupation. The EPAO must maintain the security and confidentiality of EPA materials when consulting with employers. The assessment specification and question bank must be reviewed at least once a year to ensure they remain fit-for-purpose.

    The assessment specification must be relevant to the occupation and demonstrate how to assess the KSBs mapped to this assessment method. The EPAO must ensure that questions are refined and developed to a high standard. The questions must be unpredictable. A question bank of sufficient size will support this.

    The EPAO must ensure that the apprentice has a different set of questions in the case of re-sits or re-takes.

    The EPAO must produce the following materials to support the interview:

    • independent assessor assessment materials which include:
      • training materials
      • administration materials
      • moderation and standardisation materials
      • guidance materials
      • grading guidance
      • question bank
    • EPA guidance for the apprentice and the employer

    The EPAO must ensure that the EPA materials are subject to quality assurance procedures including standardisation and moderation.

    Grading

    Knowledge test - integrated

    Theme
    KSBs
    Pass
    Apprentices must demonstrate all of the pass descriptors
    Accounting and finance in organisations
    K1 K3 K5 K6 K7 K8 K9 K11 K12 K14 S1 S2 S3 B4

    The apprentice will be assessed in line with the conditions set by the awarding organisation. In order to pass, the apprentice must achieve the requirements of the pass criteria of the integrated qualification.

    Awarding bodies must make clear in their marking criteria which grade boundary for the integrated assessment method represents a pass grade for the EPA.

     

    Interview

    Theme
    KSBs
    Pass
    Apprentices must demonstrate all of the pass descriptors.
    Distinction
    Apprentices must demonstrate all of the pass descriptors and all of the distinction descriptors.
    Professionalism and ethics
    K2 K10 K13 K15 K16 S4 B1 B2 B3 B5 B7 B8

    Describes how their approach to work within the finance and accounting environment meets the requirements of professional ethics and codes of conduct (K2,B5)

    Explains how they have planned and reviewed accounting and finance tasks, taking into consideration the differences between financial and management accounting (K10, S4)

    Outlines the principles of data handling and the significance to this of dates and the timings of transactions. (K13)

    Explains how they have worked collaboratively within a team on finance and accounting activities to help achieve the goals of the organisation, applying different approaches to diversity, inclusion and cultural awareness and considering the impact this has on outcomes. (K15, B1)

     

     

    Describes how they have worked flexibly and responded to changing work requirements.( B2)

    Explains how they have been sought out and acted upon feedback to develop themselves personally and professionally. (B3)

    Outlines their role and the actions they take to improve sustainability and reduce the environmental impact of activities in finance and accounting. (K16, B7) 

     

    Explains their approach to maintaining their own personal wellbeing and the support and resources available to help support them. (B8)

    None

    Communication
    S5 B6

     

    Outlines how they avoid jargon and tailor language to meet or exceed expectations when delivering accurate and timely results to stakeholders and take into account the risks and benefits of using their chosen social media or digital application to do this. (S5, B6)

    Compares and contrasts how they communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications. (S5)

    Digital technology in accounting and finance
    K4 S6 S7

    Describes how they use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks whilst handling data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data. (K4, S6, S7)

     

     

     

     

    Outlines the impact on stakeholders of not following cyber and data security requirements when using finance and accounting software packages to handle data and information for routine accounting tasks. (K4, S6, S7)

    Overall EPA grading

    Performance in the EPA determines the overall grade of:

    • fail

    • pass

    • distinction

    An independent assessor must grade the interview in line with this EPA plan.

    The EPAO must combine the individual assessment method grades to determine the overall EPA grade.

    If the apprentice fails one assessment method or more, they will be awarded an overall fail.

    Awarding bodies should make clear in their marking criteria which grade boundary for the integrated assessment method represents a pass, merit and distinction grade for the EPA. This grade must reflect demonstration of occupational competence in the KSBs.

    To achieve an overall pass, the apprentice must achieve at least a pass in both assessment methods. To achieve an overall EPA ‘distinction,’ the apprentice must achieve a pass in the test and a distinction in the interview.

    Grades from individual assessment methods must be combined in the following way to determine the grade of the EPA overall.

    Knowledge test - integrated Interview Overall Grading
    Fail Any grade Fail
    Any grade Fail Fail
    Pass Pass Pass
    Pass Distinction Distinction

    Re-sits and re-takes

    If the apprentice fails one assessment method or more, they can take a re-sit or a re-take at their employer’s discretion. The apprentice’s employer needs to agree that a re-sit or re-take is appropriate. A re-sit does not need further learning, whereas a re-take does. The apprentice should have a supportive action plan to prepare for a re-sit or a re-take.

    The employer and the EPAO should agree the timescale for a re-sit or re-take. A re-sit is typically taken within 1 month of the EPA outcome notification. The timescale for a re-take is dependent on how much re-training is required and is typically taken within 2 months of the EPA outcome notification.

    Non-integrated assessment methods must be attempted before the integrated assessment method is attempted. The re-sit or re-take opportunities for the integrated assessment method must fall within the typical EPA period timeframes. This is to ensure that apprentices are not disadvantaged by the assessment of qualifications being available within an assessment window occurring once a year.

    Failed assessment methods must be re-sat or re-taken within a 6-month period from the EPA outcome notification, otherwise the entire EPA will need to be re-sat or re-taken in full.

    Re-sits and re-takes are not offered to an apprentice wishing to move from pass to a higher grade.

    The apprentice will get a maximum EPA grade of if distinction they need to re-sit or re-take one or more assessment methods, unless the EPAO determines there are exceptional circumstances.

    Roles and responsibilities

    Roles Responsibilities

    Apprentice

    As a minimum, the apprentice should:

    • complete on-programme training to meet the KSBs as outlined in the apprenticeship standard for a minimum of 12 months
    • complete the required amount of off-the-job training specified by the apprenticeship funding rules and as arranged by the employer and training provider
    • understand the purpose and importance of EPA
    • prepare for and undertake the EPA including meeting all gateway requirements

    Employer

    As a minimum, the apprentice's employer must:

    • select the training provider
    • work with the training provider to select the EPAO
    • work with the training provider, where applicable, to support the apprentice in the workplace and to provide the opportunities for the apprentice to develop the KSBs
    • arrange and support off-the-job training to be undertaken by the apprentice 
    • decide when the apprentice is working at or above the apprenticeship standard and is ready for EPA
    • ensure the apprentice is prepared for the EPA
    • ensure that all supporting evidence required at the gateway is submitted in line with this EPA plan
    • confirm arrangements with the EPAO for the EPA in a timely manner, including who, when, where
    • provide the EPAO with access to any employer-specific documentation as required for example, company policies
    • ensure that the EPA is scheduled with the EPAO for a date and time which allows appropriate opportunity for the apprentice to meet the KSBs
    • ensure the apprentice is given sufficient time away from regular duties to prepare for, and complete the EPA
    • ensure that any required supervision during the EPA period, as stated within this EPA plan, is in place
    • ensure the apprentice has access to the resources used to fulfil their role and carry out the EPA for workplace based assessments
    • remain independent from the delivery of the EPA
    • pass the certificate to the apprentice upon receipt

    EPAO

    As a minimum, the EPAO must:

    • conform to the requirements of this EPA plan and deliver its requirements in a timely manner
    • conform to the requirements of the apprenticeship provider and assessment register
    • conform to the requirements of the external quality assurance provider (EQAP)
    • understand the apprenticeship including the occupational standard and EPA plan
    • make all necessary contractual arrangements including agreeing the price of the EPA
    • develop and produce assessment materials including specifications and marking materials, for example mark schemes, practice materials, training material
    • maintain and apply a policy for the declaration and management of conflict of interests and independence. This must ensure, as a minimum, there is no personal benefit or detriment for those delivering the EPA or from the result of an assessment. It must cover:
      • apprentices
      • employers
      • independent assessors
      • any other roles involved in delivery or grading of the EPA
    • have quality assurance systems and procedures that ensure fair, reliable and consistent assessment and maintain records of internal quality assurance (IQA) activity for external quality assurance (EQA) purposes
    • appoint independent, competent, and suitably qualified assessors in line with the requirements of this EPA plan
    • appoint administrators, invigilators and any other roles where required to facilitate the EPA
    • deliver induction, initial and on-going training for all their independent assessors and any other roles involved in the delivery or grading of the EPA as specified within this EPA plan. This should include how to record the rationale and evidence for grading decisions where required
    • conduct standardisation with all their independent assessors before allowing them to deliver an EPA, when the EPA is updated, and at least once a year
    • conduct moderation across all of their independent assessors decisions once EPAs have started according to a sampling plan, with associated risk rating of independent assessors
    • monitor the performance of all their independent assessors and provide additional training where necessary
    • develop and provide assessment recording documentation to ensure a clear and auditable process is in place for providing assessment decisions and feedback to all relevant stakeholders
    • use language in the development and delivery of the EPA that is appropriate to the level of the apprenticeship
    • arrange for the EPA to take place in a timely manner, in consultation with the employer
    • provide information, advice, and guidance documentation to enable apprentices, employers and training providers to prepare for the EPA
    • confirm the gateway requirements have been met before they start the EPA for an apprentice
    • arrange a suitable venue for the EPA
    • maintain the security of the EPA including, but not limited to, verifying the identity of the apprentice, invigilation and security of materials
    • where the EPA plan permits assessment away from the workplace, ensure that the apprentice has access to the required resources and liaise with the employer to agree this if necessary
    • confirm the overall grade awarded
    • maintain and apply a policy for conducting appeals

    Independent assessor

    As a minimum, an independent assessor must:

    • be independent, with no conflict of interest with the apprentice, their employer or training provider, specifically, they must not receive a personal benefit or detriment from the result of the assessment
    • have, maintain and be able to evidence up-to-date knowledge and expertise of the occupation
    • have the competence to assess the EPA and meet the requirements of the IQA section of this EPA plan
    • understand the apprenticeship’s occupational standard and EPA plan
    • attend induction and standardisation events before they conduct an EPA for the first time, when the EPA is updated, and at least once a year
    • use language in the delivery of the EPA that is appropriate to the level of the apprenticeship
    • work with other personnel, where used, in the preparation and delivery of assessment methods
    • conduct the EPA to assess the apprentice against the KSBs and in line with the EPA plan
    • make final grading decisions in line with this EPA plan
    • record and report assessment outcome decisions
    • comply with the IQA requirements of the EPAO
    • comply with external quality assurance (EQA) requirements

    Training provider

    As a minimum, the training provider must:

    • conform to the requirements of the apprenticeship provider and assessment register
    • ensure procedures are in place to mitigate against any conflict of interest
    • work with the employer and support the apprentice during the off-the-job training to provide the opportunities to develop the KSBs as outlined in the occupational standard
    • deliver training to the apprentice as outlined in their apprenticeship agreement
    • monitor the apprentice’s progress during any training provider led on-programme learning
    • ensure the apprentice is prepared for the EPA
    • work with the employer to select the EPAO
    • advise the employer, upon request, on the apprentice’s readiness for EPA
    • ensure that all supporting evidence required at the gateway is submitted in line with this EPA plan
    • remain independent from the delivery of the EPA

    Awarding Body

    As a minimum, the awarding body must:

    • conform to the requirements of this EPA plan and deliver its requirements in a timely manner.

    • conform to the requirements of any regulators for the mandated qualification.

    • understand the apprenticeship including the occupational standard, EPA plan and funding.

    • confirm that they agree to the conditions of integration for the integrated assessment method, as outlined in the EPA plan.

    • make all necessary contractual arrangements.

    • have third party arrangements in place with the EPAO to:

    o work collaboratively to manage the delivery of the EPA.

    o ensure the EPA is arranged to meet the scheduling requirements set out in this EPA plan

    o share the outcomes of the integrated assessment method in a timely manner.

    • develop and produce assessment materials including specifications and marking materials (for example mark schemes, practice materials, training material) for the integrated assessment method

    • maintain and apply a policy for the declaration and management of conflict of interests and independence relating to the EPA of an apprentice (including by way of moderation). This may be directly or through delegated parties.

    • have quality assurance systems and procedures that ensure fair, reliable, and consistent assessment and maintain records of internal quality assurance (IQA) activity.

    • source a suitably qualified and independent person who must administer all aspects of the integrated assessment method. This means that they must not:

    o be connected to the apprentice.

    o have been involved in the management or training of the apprentice.

    o have a vested interest in the outcome. Where this is not possible, by exception, a person who has delivered the assessed content may administer the assessment. This is providing they are not the sole administrator.

    • source a suitably qualified and independent person who must grade all aspects of the integrated assessment method. This may be directly or through delegated parties.

    • The person making the grading judgement must not be employed by:

    o the same organisation as the apprentice

    o the apprentice’s training provider. This means that the integrated assessment method must be marked by either: o the awarding body,

    o an independent person appointed by the awarding body, or an independent assessor sourced by, or from, the EPAO,

    o or a combination of the above. In rare circumstances, training provider staff may mark the integrated assessment method. Strict arrangements must be in place for monitoring, moderation and quality assurance.

    • develop and produce assessment materials including specifications and marking materials (for example mark schemes, practice materials, training material) for the integrated assessment methods.

    • deliver induction, initial and on-going training for all their independent assessors and any other roles involved in the administration or grading of the integrated assessment method of the EPA as specified within this EPA plan. This should include how to record the rationale and evidence for grading decisions where required. This may be done through related parties such as delivery centres.

    • provide information, advice, and guidance documentation to enable apprentices, employers and training providers to prepare for the integrated assessment method.

    • arrange for the integrated assessment methods of the EPA to take place in a timely manner, in consultation with the employer. This may be done through related parties such as delivery centres

    • maintain the security of the integrated assessment method including, but not limited to, verifying the identity of the apprentice, invigilation and security of materials. This may be done through related parties such as delivery centres.

    • must externally set and externally mark the integrated assessment method. This may be done through related parties such as delivery centres.

    • maintain and apply a policy for reasonable adjustment and special considerations for apprentices.

    • deliver the integrated assessment method in line with this EPA plan.

    • conduct moderation of all their independent assessors’ decisions for integrated assessment methods. This may be done through related parties such as delivery centres.

    • monitor the performance of all their independent assessors and provide re-training where necessary. This may be done through related parties such as delivery centres.

    • an auditable process is in place for providing assessment decisions and feedback to all relevant stakeholders.

    • maintain and apply a policy for conducting appeals.

    • continue to follow the rules and regulations applicable to the qualification, for example, those of Ofqual and industry regulators.

    • must give IfATE at least 6 months’ notice of any changes to mandated qualifications such as content, duration, and level.

    Reasonable adjustments

    The EPAO and AB must have reasonable adjustments arrangements for the EPA.

    This should include:

    • how an apprentice qualifies for a reasonable adjustment
    • what reasonable adjustments may be made

    Adjustments must maintain the validity, reliability and integrity of the EPA as outlined in this EPA plan.

    Special considerations

    The EPAO and AB must have special consideration arrangements for the EPA.

    This should include:

    • how an apprentice qualifies for a special consideration
    • what special considerations will be given

    Special considerations must maintain the validity, reliability and integrity of the EPA as outlined in this EPA plan.

    Internal quality assurance

    Internal quality assurance refers to the strategies, policies and procedures that an EPAO must have in place to ensure valid, consistent and reliable EPA decisions.

    EPAOs for this EPA must adhere to the requirements within the roles and responsibilities table.

    They must also appoint independent assessors who:

    • have recent relevant experience of the occupation or sector to at least occupational level 2 gained in the last 2 years or significant experience of the occupation or sector

    Value for money

    Affordability of the EPA will be aided by using at least some of the following:

    • completing applicable assessment methods online, for example computer-based assessment
    • utilising digital remote platforms to conduct applicable assessment methods
    • using the employer’s premises

    Professional recognition

    This apprenticeship aligns with:

    • Institute of Certified Bookkeepers for Associate AICB

    This apprenticeship aligns with:

    • Institute of Accountants and Bookkeepers for Associate AIAB

    KSB mapping table

    Knowledge Assessment methods
    K1

    Principles of English law that may have an impact when working in accountancy, including elements of contract law, employment law, company law, data protection and anti-money laundering regulations.

    Back to Grading
    Knowledge test - integrated
    K2

    Foundations of professional ethics and codes of conduct in a finance and accounting environment.

    Back to Grading
    Interview
    K3

    The different types of legal entity and organisational structures and their relevance for financial and accounting activities.

    Back to Grading
    Knowledge test - integrated
    K4

    Digital financial and accounting packages and applications including databases and spreadsheets.

    Back to Grading
    Interview
    K5

    The role of accounts and finance within an organisation including interaction with internal and external stakeholders.

    Back to Grading
    Knowledge test - integrated
    K6

    Principles of using and maintaining financial records including accounts payable, accounts receivable, cash management and payroll.

    Back to Grading
    Knowledge test - integrated
    K7

    Fundamental concepts of the commercial landscape and its impact on the organisation.

    Back to Grading
    Knowledge test - integrated
    K8

    Principles of bookkeeping and controls.

    Back to Grading
    Knowledge test - integrated
    K9

    Principles of cost recording systems within an organisation.

    Back to Grading
    Knowledge test - integrated
    K10

    The differences between financial and management accounting.

    Back to Grading
    Interview
    K11

    Principles of corporate social responsibility (CSR), ethics and sustainability regarding finance and accounting.

    Back to Grading
    Knowledge test - integrated
    K12

    Principles of cyber-security and working safely online within a finance and accounting context.

    Back to Grading
    Knowledge test - integrated
    K13

    Principles of data handling including the significance of dates and the timing of transactions such as dates of invoice and payment

    Back to Grading
    Interview
    K14

    Principles of data security and legislative requirements regarding data handling in a financial and accounting context.

    Back to Grading
    Knowledge test - integrated
    K15

    Approaches to diversity, inclusion and cultural awareness and their impact on finance and accountancy activities.

    Back to Grading
    Interview
    K16

    The impact of sustainability and environmental good practice on accounting and finance activities.

    Back to Grading
    Interview
    Skill Assessment methods
    S1

    Record transactional data.

    Back to Grading
    Knowledge test - integrated
    S2

    Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.

    Back to Grading
    Knowledge test - integrated
    S3

    Recognise and rectify routine errors, escalating as necessary.

    Back to Grading
    Knowledge test - integrated
    S4

    Plan and review accounting and finance tasks.

    Back to Grading
    Interview
    S5

    Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.

    Back to Grading
    Interview
    S6

    Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.

    Back to Grading
    Interview
    S7

    Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.

    Back to Grading
    Interview
    Behaviour Assessment methods
    B1

    Team working to provide support and collaborate with others to help achieve the goals of the organisation.

    Back to Grading
    Interview
    B2

    Flexible and responds constructively to changing work requirements.

    Back to Grading
    Interview
    B3

    Self-motivated to seek and act upon feedback, displaying commitment to personal and professional development.

    Back to Grading
    Interview
    B4

    Vigilant in their approach to accounting and finance tasks, paying close attention to detail and aware of the consequences of errors.

    Back to Grading
    Knowledge test - integrated
    B5

    Professional in their approach to their work and others to meet the requirements of professional ethics and codes of conduct.

    Back to Grading
    Interview
    B6

    Focussed on the importance of delivering excellent service, identifying, meeting or exceeding stakeholder expectations.

    Back to Grading
    Interview
    B7

    Takes responsibility for sustainable outcomes in their actions and approaches to the role, performing duties respecting environmental good practice, specific to both the occupation and those recognised externally. 

    Back to Grading
    Interview
    B8

    Committed to personal wellbeing and an awareness of the support and resources available to help them.

    Back to Grading
    Interview

    Mapping of KSBs to grade themes

    Knowledge test - integrated

    KSBS GROUPED BY THEME Knowledge Skills Behaviour
    Accounting and finance in organisations
    K1 K3 K5 K6 K7 K8 K9 K11 K12 K14
    S1 S2 S3
    B4

    Principles of English law that may have an impact when working in accountancy, including elements of contract law, employment law, company law, data protection and anti-money laundering regulations. (K1)

    The different types of legal entity and organisational structures and their relevance for financial and accounting activities. (K3)

    The role of accounts and finance within an organisation including interaction with internal and external stakeholders. (K5)

    Principles of using and maintaining financial records including accounts payable, accounts receivable, cash management and payroll. (K6)

    Fundamental concepts of the commercial landscape and its impact on the organisation. (K7)

    Principles of bookkeeping and controls. (K8)

    Principles of cost recording systems within an organisation. (K9)

    Principles of corporate social responsibility (CSR), ethics and sustainability regarding finance and accounting. (K11)

    Principles of cyber-security and working safely online within a finance and accounting context. (K12)

    Principles of data security and legislative requirements regarding data handling in a financial and accounting context. (K14)

    Record transactional data. (S1)

    Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices. (S2)

    Recognise and rectify routine errors, escalating as necessary. (S3)

    Vigilant in their approach to accounting and finance tasks, paying close attention to detail and aware of the consequences of errors. (B4)

    Interview

    KSBS GROUPED BY THEME Knowledge Skills Behaviour
    Professionalism and ethics
    K2 K10 K13 K15 K16
    S4
    B1 B2 B3 B5 B7 B8

    Foundations of professional ethics and codes of conduct in a finance and accounting environment. (K2)

    The differences between financial and management accounting. (K10)

    Principles of data handling including the significance of dates and the timing of transactions such as dates of invoice and payment (K13)

    Approaches to diversity, inclusion and cultural awareness and their impact on finance and accountancy activities. (K15)

    The impact of sustainability and environmental good practice on accounting and finance activities. (K16)

    Plan and review accounting and finance tasks. (S4)

    Team working to provide support and collaborate with others to help achieve the goals of the organisation. (B1)

    Flexible and responds constructively to changing work requirements. (B2)

    Self-motivated to seek and act upon feedback, displaying commitment to personal and professional development. (B3)

    Professional in their approach to their work and others to meet the requirements of professional ethics and codes of conduct. (B5)

    Takes responsibility for sustainable outcomes in their actions and approaches to the role, performing duties respecting environmental good practice, specific to both the occupation and those recognised externally.  (B7)

    Committed to personal wellbeing and an awareness of the support and resources available to help them. (B8)

    Communication

    S5
    B6

    None

    Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications. (S5)

    Focussed on the importance of delivering excellent service, identifying, meeting or exceeding stakeholder expectations. (B6)

    Digital technology in accounting and finance
    K4
    S6 S7

    Digital financial and accounting packages and applications including databases and spreadsheets. (K4)

    Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks. (S6)

    Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data. (S7)

    None

    Employers involved in creating the standard: Hampshire County Council, i-Realise, Mitchells Chartered Accountants, Sanctuary Housing Association, South Devon College, Women Who Count Ltd.

    Version log

    Version Change detail Earliest start date Latest start date Latest end date
    1.4 Occupational standard, end-point assessment plan and funding band revised 01/07/2024 Not set Not set
    1.3 End-point assessment plan revised 23/06/2023 30/06/2024 Not set
    1.2 End-point assessment plan revised 17/02/2023 22/06/2023 Not set
    1.1 End-point assessment plan and standard revised 26/07/2022 16/02/2023 Not set
    1.0 Approved for delivery 19/07/2019 25/07/2022 Not set

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